Executive Assistant (Temporary)

Regeneron Pharmaceuticals•Washington, DC

4d•Onsite

About The Position

At Regeneron, we pair science with technology to accelerate the discovery and delivery of life‑changing medicines. We are searching for an Executive Assistant to support Law Department executives. This role requires advanced understanding of the Law Department and its business clients, including key relationships. An understanding of public policy, advocacy and government affairs is essential. We're looking for someone who brings strategic thinking, technological fluency, and genuine curiosity to the work of a fast-moving, high-impact team. The Executive Assistant will exercise considerable judgment and initiative, with the ability to influence stakeholders and understand key relationships.

Requirements

Availability to be present in the Washington, DC office 5 days a week
8 or more years of administrative experience required, with at least 4 years supporting senior leaders in a business or legal environment.
Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others.
Proven ability to manage complex calendars, orchestrate senior‑level meetings and events, and coordinate domestic/international travel with precision.
Exceptional organization, prioritization, and follow‑through; positive, can‑do attitude and respect for colleagues at all levels.
Flexibility to support after‑hours needs tied to executive travel, global time zones, and critical events.

Nice To Haves

An understanding of public policy, advocacy and government affairs is essential.
Strategic thinking, technological fluency, and genuine curiosity.
Considerable judgment and initiative, with the ability to influence stakeholders and understand key relationships.
Highly collaborative and adept at coordinating across teams to develop and implement solutions and operate under minimal guidance.
Exhibit discretion, independence, and sound judgment.
Adapt well to change, ambiguity, and shifting priorities, and can embrace AI and modern productivity tools as a part of how you work.
Work comfortably with senior leaders and understand how they think and what they expect.
Possess advanced knowledge or ability to readily learn company and Law Department policies, practices, and resources and act as a point person for supported leaders and departments.
Associate or bachelor’s degree preferred.

Responsibilities

Managing complex calendars, expenses, and time commitments for executives.
Anticipating the needs of leaders and teams before they arise; resolving scheduling conflicts with minimal direction.
Triaging incoming requests and inquiries, escalating time-sensitive or significant matters with good judgment and discretion.
Identifying, developing, and implementing process improvements, bringing new tools or approaches to the team proactively, while maintaining highly organized and efficient administrative workflows and independently executing solutions.
Leveraging AI tools (such as Microsoft CoPilot) to draft communications, summarize information, and streamline administrative workflows.
Planning, managing and executing internal and external meetings end‑to‑end, including team meetings, large offsites, live trainings, and cross-functional gatherings, with attention to gathering agendas, logistics, coordination with stakeholders, catering decisions, materials and follow up.
Building polished PowerPoint presentations by synthesizing inputs from multiple contributors into organized, executive-ready decks.
Submitting requisitions, tracking of deadlines, monitoring purchase orders and renewals.
Collaborating cross‑functionally and serving as a trusted partner to peers.
Communicating effectively across all levels while maintaining confidentiality.
Demonstrating organizational knowledge and understanding leader priorities, including support for increasingly complex responsibilities.
Handling travel arrangements and expense reports for executives including managing complex international travel (typically VP+), visas and expense reporting.
Maintaining departmental SharePoint, Teams and Intranet sites, keeping them current, organized and useful as working resources.
Overseeing DC Office physical space and operations including: facility maintenance, upkeep and repairs; office supplies and pantry stock.
Facilitating visiting colleague access and seating as well as non-employee guest accommodation.