Temporary Executive Support Assistant

Bergen Volunteer Medical Initiative • Hackensack, NJ

4d • Onsite

About The Position

BVMI is seeking a Temporary Executive Support Assistant for an approximately 4-month assignment providing coverage for our Executive Assistant to the President/CEO during a leave of absence. This role provides administrative support to the CEO and serves as a key point of contact for the Board of Trustees. The ideal candidate is a discreet, organized self-starter who can step into an established governance and donor-support workflow with minimal ramp-up time.

Requirements

• 3+ years supporting executive-level leadership
• Strong Microsoft Office and Google Workspace skills
• Comfortable running Zoom independently
• Excellent writing skills, particularly for formal minutes and correspondence
• High discretion with confidential board and donor information
• Able to work independently and pick up an existing workflow quickly given the short assignment length

Nice To Haves

• Nonprofit or healthcare experience strongly preferred

Responsibilities

• Coordinate logistics for Board of Trustees and Committee meetings, including scheduling and virtual platform setup
• Prepare agendas, compile board packets, and record accurate meeting minutes
• Maintain the Board of Trustees roster and governance contact information
• Manage the CEO's calendar, resolving conflicts and prioritizing key engagements
• Maintain the President/CEO's LinkedIn presence during the coverage period
• Set up and run Zoom/virtual meetings for a smooth participant experience
• Assist in organizing information for annual financial audits and internal reviews
• Support donor "thank you" mailings and other stewardship touchpoints
• Assist with special projects as needed

What This Job Offers

• Job Type: Part-time
• Career Level: Executive
• Education Level: No Education Listed