Executive Assistant

Maven Recruiting Group•Menlo Park, CA

5d•Hybrid

About The Position

Are you an Executive Assistant who would thrive inside a boutique venture capital firm backing the technologies shaping what’s next? This team is investing in innovative companies with the potential to create meaningful, lasting impact, and they’re looking for an exceptional EA to support two Partners. This role is ideal for someone who is proactive, highly organized, and energized by a fast-moving investment environment where priorities shift quickly and attention to detail matters. You’ll work closely with accomplished investors, gain exposure to exciting companies and founders, and play an integral role in keeping the Partners and broader team operating at their best.

Requirements

Highly organized.
Proactive.
Excellent communicator.
Detail-oriented.
Thrives in dynamic environments.

Responsibilities

Manage sophisticated and frequently shifting calendars, coordinating priorities and schedules across multiple time zones.
Organize internal and external meetings, ensuring scheduling and logistics are handled seamlessly from start to finish.
Oversee domestic and international travel arrangements, including flights, accommodations, visas, transportation, and detailed itineraries.
Prepare and submit monthly expense reports, maintaining accuracy and timely reconciliation.
Act as a key point of contact on behalf of the Partners, communicating professionally with investors, board members, executives, and other external stakeholders.
Keep the firm’s CRM organized and current, maintaining accurate records, documentation, and data.
Partner with the broader team on administrative needs and day-to-day coordination to help maintain an efficient, well-run office and investment environment.