Executive Assistant

SOLVENTUM•Remote - Massachusetts, MA

3d•$73,600 - $101,200•Remote

About The Position

Solventum is a new healthcare company with a long legacy of solving big challenges that improve lives and help healthcare professionals perform at their best. At Solventum, people are at the heart of every innovation we pursue. Guided by empathy, insight, and clinical intelligence, we collaborate with the best minds in healthcare to address our customers’ toughest challenges. The Impact You’ll Make in this Role As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by: Providing comprehensive administrative support for the President, AWC Global Portfolio of the Medical Surgical business Supporting and proactively anticipating work needs of the AWC Global Portfolio leadership team Scheduling and supporting on- and off-site meetings, video conferences and teleconferences, and making necessary arrangements to set-up meeting space Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries. Briefing on items for consideration. Supporting organization employee engagement activities Direct interaction with executive-level customers, and Health Care professionals on behalf of the business. Interpreting and administering corporate policies and procedures Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, expense reporting, tracking and monitoring budgets, and preparing reports Suggesting and implementing improvements to office and department procedures, methods, and quality goals Managing confidential, sensitive and restricted business information, and supporting executive level professionals Other duties as assigned by leader

Requirements

Bachelor’s Degree or higher from an accredited university AND 5 years of combined experience in an administrative assistant function secretarial, and/or clerical role.
OR High School Diploma/GED from an accredited institution and a minimum of 10 years of combined experience in an administrative assistant function, secretarial, and/or clerical role.
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Nice To Haves

Advanced proficiency in MS Office including Outlook, Word, Excel, and PowerPoint
Highly developed written and oral communication skills
Demonstrated ability to balance multiple priorities
Strong attention to detail in all tasks and documentation
Excellent organizational skills
Strong interpersonal skills with the ability to interact professionally with all levels of the organization
Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Administrative Professional (CAP)
Experience with financial and employee data systems such as SAP, Workday, Concur expense reporting, etc.
Previous experience supporting executives in the medical technology sector
Degree in Marketing or 5 years of experience in a Marketing support role

Responsibilities

Providing comprehensive administrative support for the President, AWC Global Portfolio of the Medical Surgical business
Supporting and proactively anticipating work needs of the AWC Global Portfolio leadership team
Scheduling and supporting on- and off-site meetings, video conferences and teleconferences, and making necessary arrangements to set-up meeting space
Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries. Briefing on items for consideration.
Supporting organization employee engagement activities
Direct interaction with executive-level customers, and Health Care professionals on behalf of the business.
Interpreting and administering corporate policies and procedures
Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, expense reporting, tracking and monitoring budgets, and preparing reports
Suggesting and implementing improvements to office and department procedures, methods, and quality goals
Managing confidential, sensitive and restricted business information, and supporting executive level professionals
Other duties as assigned by leader
Corporate policies, procedures and security standards are complied with while performing assigned duties.