Executive Assistant

INSIDE SOURCE INC.•San Francisco, CA

About The Position

The Executive Assistant supports Insidesource’s success by elevating the CEO’s effectiveness and day-to-day operations. This highly visible position serves as a trusted partner and right hand to a deeply engaged CEO and other executive stakeholders, ensuring seamless execution across administrative, operational, and communication priorities. Dynamic, energetic, and supremely organized, the Executive Assistant has a natural ability to anticipate needs, manage competing priorities, and operate with discretion. This is an exciting opportunity to contribute to a forward-thinking, creative, and global organization.

Requirements

5+ years of experience supporting a CEO, founder, or senior executive in a complex, fast-paced environment.
Strong instincts around time management, prioritization, and calendaring.
A natural affinity for thinking three steps ahead and planning for the unplanned.
Sound judgment with the confidence to make decisions, set boundaries, and guide stakeholders effectively.
Demonstrates good judgement, integrity, and discretion in handling sensitive information.
Comfortable toggling between personal and professional admin support.
Poised and polished, with a natural customer service mindset; fluid interpersonal skills and comfort interacting effectively with a wide range of people, both internal and external to Insidesource.
Curiosity and a desire to learn: a broader understanding of the intricacies of Insidesource will support success in the Executive Assistant role.
Proficiency in Microsoft Office Suite, especially Outlook; quick to learn new tools and systems.
Must hold a valid driver's license and have a car.

Responsibilities

Own and manage the CEO’s calendar, applying a strategic and holistic approach to optimize time, priorities, and impact.
Manage the CEO’s email inbox, triaging and actioning inbound messages and drafting communications.
Book travel and logistics for frequent domestic and international trips.
Serve as a key liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.
Prepare the CEO for meetings and events by developing agendas, gathering materials, and providing briefings.
Attend meetings as needed to take notes, track action items, facilitate follow-through.
Complete administrative tasks such as expense reports.
Greet obstacles or unexpected changes with good nature and a back-up plan, adapting quickly in our dynamic environment.
Serve as a friendly, knowledgeable, and firm ambassador for the CEO, protecting their time while still ensuring a positive and responsive experience for all.
Provide occasional personal administrative support as needed.
Provide admin support to enterprise leaders as required.
Remain flexible on working location throughout the week, flexing between our Bay Area showrooms.
Lead a revamp of Insidesource’s corporate travel program, and serve as the primary point of contact for employee questions going forward.
Organize Insidesource’s annual leadership offsite, including logistics, bookings, invites, itinerary support, etc.
Manage or support special projects and cross-functional initiatives as requested.
Proactively build relationships across the enterprise.
Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.
Participate in All Company Meetings and Regional Town Halls.
Embody diversity, equity, and inclusion in our Insider community and business practices.