Executive Assistant

McKesson•Irving, TX

2d•$32 - $53

About The Position

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you. The Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks for two Senior Vice Presidents in technology and select members of their Lead Team. The individual will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. They will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Duties include organizing schedules, coordinating information and being in contact with all persons concerned. Act as the liaison between the SVPs & VPs, the company’s other departments and external key clients.

Requirements

Typically requires 6+ years of related experience.
Experience in a similar position supporting Executive level positions
Advanced knowledge of the MS Office suite
Ease with numbers and experience with document presentation
Precise and efficient
Ability to work with minimum supervision
Ability to plan, organize and manage activities according to priority
Ability to work in cooperation with a team and to communicate effectively with internal and external clients
Very strong interpersonal skills and the ability to build relationships with stakeholders, including leaders, all staff, contractors and clients
High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role
Sense of urgency and ability to work under pressure

Responsibilities

Keep the Senior Vice President’s agenda to date, plan and remind them of meetings
Organize trips (flights, hotel, restaurant, car reservation…)
Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
Works closely with the SVP's to keep them informed of upcoming commitments and responsibilities, and follows up as appropriate
Responsible for content of town halls and other large team meetings
Maintain org charts (powerpoint expertise) and track budget for the VP team activities
Participate in the preparation, revision, writing, translation, if necessary, and production of presentations
Writing and transmission of all general or confidential correspondence for the Senior Vice Presidents
Participate in the preparation and maintenance of files for the SVP's
Filtering of calls and mail. Write routine letters and follow up on correspondence
Prepare expense accounts and submit them for approval
Welcomes guests and customers by greeting them, in person, video or on the telephone; answering or directing inquiries.
Complete and update the different period-end reports verify department expenses and identify discrepancies
Maintains customer confidence and protects operations by keeping information confidential.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Handles matters expeditiously, proactively and follows through on projects to successful completion, often with deadline pressures.
Attend daily / weekly meetings for each department and provide updates to the VP.