Executive Assistant

Astrion

5d•Onsite

About The Position

Executive Assistant LOCATION: Washington, DC JOB STATUS: Full-time CLEARANCE: Ability to obtain a Public Trust CERTIFICATION: N/A TRAVEL: Limited; as needed US Citizenship required Astrion has an exciting opportunity for an Executive Assistant to support the Federal Aviation Administration – PSS Contract.

Requirements

Education: High School Degree or Higher
Years of Experience: 3-5 Years
Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges
Strong interpersonal skills to interact with customers, senior-level personnel, and team members
Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines
Ability to work independently and as part of a team
Ability to learn new concepts, tasks, and project-related tools quickly and easily
Ability to accept constructive feedback and implement changes immediately
Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment
An inquisitive and logical mind able to anticipate potential issues or areas of concern
High levels of attention to detail and accuracy
Ability to take initiative reflective of a well-developed habit of proactivity
US Citizenship required
Ability to obtain a Public Trust

Responsibilities

Provide administrative and program support for FAA projects and teams.
Support the development and maintenance of the office roster, phone list, recall roster, and group/team calendars.
Distribute updated rosters and related materials to team members as directed by leadership.
Coordinate mail distribution, reproduction center operations, and express mail services.
Assist with offsite meeting planning, including conference room scheduling.
Maintain KSN for group/team.
Support coordination of team travel in the E2 travel system, including review of travel authorizations and vouchers for obligations.
Provide support to Fund Certification Officers (FCO) by collecting data/information, conducting research, and identifying problems.
Apply understanding of CWP, Delphi, PRISM, PCARD module, REGIS, US Bank Purchase Card, and E2 to project funds.
Review project status and funding balances.
Review and support labor reclassification to correct project and asset assignments.
Provide support to FCO for project funds reconciliation.
Review US Bank purchase card transactions, attach documents, add comments, and reallocate each line item.
Review PRISM PCARD TPCs and PCAs.