Executive Assistant

Zayo Group•Denver, CO

53d

About The Position

This individual provides high-level administrative, operational, and strategic support to assigned, Senior Leadership within Zayo. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping to optimize time, ensure effective communication, and drive organizational efficiency. The Executive Assistant is responsible for executive administrative functions including making domestic and international travel arrangements, managing expense reports and invoices, scheduling meetings, receiving visitors, internal and external correspondence, overseeing company functions and event coordination, calendar management, general office duties, preparing materials for all meetings, registering for all conferences and other duties as assigned. The Executive Assistant will provide a high level of service for all internal and external clients.

Requirements

Minimum of three (3) of executive administrative experience, supporting VP and above clients.
Proven ability to manage multiple, complex priorities with attention to detail and accuracy.
Exceptional written and verbal communication skills.
High level of integrity, professionalism, and discretion when handling confidential information.
Strong proficiency in MS365 (Outlook, Word, Excel, PowerPoint) and familiarity with MS collaboration tools.
Experience with Oracle Fusion a plus
Demonstrated ability to build relationships, influence without authority, and operate effectively in a dynamic environment.

Nice To Haves

Bachelor’s degree in Business Administration, Communications, or related field preferred.

Responsibilities

Manage executive calendars, appointments, meetings, and travel arrangements with a high level of accuracy and confidentiality.
Prepare, review, and edit correspondence, reports, presentations, and other documents.
Coordinate and support offsite meetings, and leadership events, including logistics, agendas, and follow-up actions.
Attend key management meetings and organize necessary materials for meetings.
Track and follow up on strategic projects, deadlines, and deliverables to ensure timely completion.
Collaborate with other departments to facilitate smooth communication and execution of executive directives.
Handle confidential and sensitive information with discretion and professionalism.
Create and maintain detailed organization charts and budgets.
Prepare briefing materials and background information for meetings and public appearances.