Executive Assistant

Sony•Nashville, TN

21h•Onsite

About The Position

Sony Music Publishing has an amazing opportunity for a dynamic, Executive Assistant to support Nashville’s Chief Executive Officer. The ideal candidate will be a dedicated and extremely service-driven assistant who is highly motivated, proactively engaged and adaptable in managing the daily activities of the CEO, has a strong sense of urgency and uses the highest level of professionalism, discretion and confidentiality when dealing with all matters of Nashville’s CEO. Operating in a very fast-paced environment, the candidate must be able to manage multiple activities and projects at any given time without skipping a beat and provide an extremely high level of business and personal support.

Requirements

5 or more years’ experience providing support to executive level management in a fast-paced environment
Must have a best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees and an array of external clients and candidates
Ability to handle highly confidential, extremely complex, and non-routine information while maintaining confidentiality regarding all matters and demonstrate a high level of integrity
High emotional intelligence and the ability to maintain composure in high-stress situations
Strong sense of urgency and responsiveness
Must be exceptionally organized and be able to work efficiently
Ability to communicate clearly and concisely, both orally and in writing, with a strong eye for detail
Must be a fast learner and adaptable
Consistently demonstrates advanced problem-solving skills, exercises sound judgment and independent decision making
Strong follow-up skills and the ability to independently track and follow through on action items
Ability to work independently and as part of a collaborative team
Ability to perform multiple tasks simultaneously
Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
Must be authorized to work in the United States

Nice To Haves

Some Travel Required

Responsibilities

Ability to demonstrate and deliver an extraordinary level of high quality and professional customer service to both internal and external stakeholders
Proactively manage a very busy and ever-changing global calendar of internal and external meetings with attention to accuracy, detail and allocation of time and resources
Recognizes the need to proactively reprioritize, as appropriate, when business initiatives change
Acts and responds independently and without follow-up
Displays a strong sense of urgency and high level of responsiveness
Handles all information with the utmost discretion, integrity and confidentiality including documents, meetings, travel, phone calls, emails, etc.
Responsible for a seamless roundtrip travel experience, including full-service execution of heavy domestic and international travel pertaining to flights, hotel accommodations, car service transfers, immigration paperwork, currency, international phone plans and more
Manage, process and track expense reports in a timely fashion
Collating internal and external presentations with a high degree of confidentiality
Organizing international conferences, including booking venues, coordinating AV, creating agendas, setting up hotel blocks for international guests, booking entertainment and group events
Corresponding with various affiliate offices regarding international deals, copyrights, and writers
Aiding with deal licensing: entering the deals into our proprietary system, finalizing paperwork and deal points with clients
Acting as point person for proprietary system updates
Assist with various projects and planning, as needed
Performs other general administrative activities including screening calls as the first point of contact, directing inquiries and determining the proper course of action
Manage some personal appointments and tasks, as needed
Manages reception (receptionist) for the office and responsible for setting the tone and creative atmosphere of the office in a positive and productive way.