Executive Assistant

GRASS America Inc.•Kernersville, NC

10d•Onsite

About The Position

Executive Assistant Minimum Qualifications: Bachelor’s Degree or Equivalent Experience Preferred 3+ Years of administrative or executive support experience Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) Excellent written and verbal communication skills Strong time-management and multi-tasking abilities Ability to work independently and anticipate needs Fluency in German – both written and spoken – is beneficial but not required Knowledge, Skills and Abilities: Organization and prioritization is key. Problem-Solving ability Professional Communication Attention to Detail Relationship Building Confidentiality Adaptability Essential Functions: Administrative Support: Manage executive calendars, schedule appointments, meetings, and travel arrangements. Prepare briefs, meeting agendas, presentations, and reports Handle phone calls, e-mails, and correspondence on behalf of executives and leadership team. Maintain organized filing systems (digital and physical). Communication & Coordination: Serve as a primary point of contact between executives and internal/external stakeholders Coordinate cross-department communication and follow up on action items. Draft, proofread, and edit communication materials. Project and Office Management: Assist with planning and execution of projects and events. Conduct research, prepare summaries, and support decision-making processes. Track deadlines, deliverables, and project updates Handle expense reports, invoices, and basic budgeting tasks. Confidentiality & Professionalism: Manage sensitive information with discretion Demonstrate sound judgment and a professional demeanor in all interactions. Work Environment: Primarily an office setting. Occasional exposure to a manufacturing environment

Requirements

Bachelor’s Degree or Equivalent Experience Preferred
3+ Years of administrative or executive support experience
Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
Excellent written and verbal communication skills
Strong time-management and multi-tasking abilities
Ability to work independently and anticipate needs
Organization and prioritization is key.
Problem-Solving ability
Professional Communication
Attention to Detail
Relationship Building
Confidentiality
Adaptability

Nice To Haves

Fluency in German – both written and spoken – is beneficial but not required

Responsibilities

Manage executive calendars, schedule appointments, meetings, and travel arrangements.
Prepare briefs, meeting agendas, presentations, and reports
Handle phone calls, e-mails, and correspondence on behalf of executives and leadership team.
Maintain organized filing systems (digital and physical).
Serve as a primary point of contact between executives and internal/external stakeholders
Coordinate cross-department communication and follow up on action items.
Draft, proofread, and edit communication materials.
Assist with planning and execution of projects and events.
Conduct research, prepare summaries, and support decision-making processes.
Track deadlines, deliverables, and project updates
Handle expense reports, invoices, and basic budgeting tasks.
Manage sensitive information with discretion
Demonstrate sound judgment and a professional demeanor in all interactions.