Executive Support - Operations

Careers at KKR•Boston, MA

1d•$65,000 - $120,000•Onsite

About The Position

The individual in this position is responsible for supporting Executives on the Operations team with a wide range of administrative and executive support related tasks in a timely manner and with high performance standards. This position sits within the Operations team and this individual will primarily be focused on Executives who work on Data Operations for the firm.

Requirements

Ability to manage highly sensitive, confidential information with complete discretion
Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
Excellent written communication and research skills
Extensive experience managing complex and fluid calendars
Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs
Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
Five plus years’ experience as an Executive Assistant
Excellent writing, editing, and verbal communication skills
Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
Research savvy with extensive experience using online resources
Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing KKR in professional manner
Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
Superior time management skills; critical thinker with strong attention to detail

Nice To Haves

Financial industry knowledge highly desirable

Responsibilities

Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
Manage and Monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR’s culture and values statements
Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm’s business and consistently uphold such confidences, using this information only in the course of performing your job for KKR
Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked