Executive Assistant

IMG Academy • Bradenton, FL

9d

About The Position

This is a high-impact, high-visibility role providing strategic and administrative support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO) at IMG Academy. The Executive Assistant serves as a critical partner in maximizing executive effectiveness by managing complex priorities, coordinating high-stakes engagements, and acting as a trusted liaison to internal leaders, external partners, and board-level stakeholders. This role requires exceptional judgment, discretion, and attention to detail, along with the ability to anticipate needs, streamline operations, and proactively support both day-to-day execution and longer-term priorities. The ideal candidate thrives in a fast-paced, high-performance environment and operates with professionalism, adaptability, and a solutions-oriented mindset.

Requirements

• Bachelor’s degree required
• 3+ years of executive or senior-level administrative support experience
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel)
• Strong interpersonal skills and ability to build relationships across teams
• Demonstrated ability to handle confidential information with discretion
• Detail-oriented, proactive, and adaptable

Nice To Haves

• Bachelor’s degree in Business Administration, Communications, or related field
• Experience in sports, education, or corporate environments

Responsibilities

• Manage complex and dynamic calendars, including internal and external meetings, strategic planning sessions, and high-priority engagements
• Coordinate domestic and international travel logistics, including detailed itineraries, accommodations, transportation, and expense reporting
• Serve as a strategic partner to the CEO and CFO by anticipating needs, identifying potential challenges, and proactively supporting day-to-day operations
• Draft, edit, and prepare executive-level communications, presentations, talking points, and reports
• Handle highly sensitive and confidential information with the utmost integrity and discretion
• Track, prioritize, and help drive execution of key deliverables and follow-ups across cross-functional teams
• Lead planning and execution of board and executive-level meetings, including end-to-end event logistics (venue coordination, catering, materials preparation, IT alignment, and on-site support)
• Manage board-related logistics and governance coordination, including travel, materials distribution, and board platform administration
• Coordinate executive engagement opportunities, including conferences, speaking engagements, media, and podcasts
• Oversee logistics for internal meetings and key campus engagements, ensuring seamless execution and alignment across stakeholders
• Support daily transportation logistics for executives, including scheduling and coordination for on-campus movement and external travel needs
• Serve as the primary point of contact for executive visitors, managing end-to-end experience and logistics
• Represent the CEO/CFO office with professionalism and responsiveness in all communications
• Execute special projects and additional responsibilities as assigned
• Ensure adherence to all company policies, procedures, and business ethics standards

What This Job Offers

• Job Type: Full-time
• Career Level: Executive