Executive Assistant - Customer Experience Operations

BILL • San Jose, CA

1d • $79,600 - $112,500 • Remote

About The Position

We are looking for a highly motivated, innovative, results driven Executive Assistant to provide administrative and coordination support to a senior leader in a dynamic and high growth environment. This position will proactively coordinate, manage and keep track of necessary schedules, projects and commitments, and contribute to program coordination for transformation initiatives.

Requirements

• 2+ years experience supporting exec-level professionals
• High energy and creative
• Excellent interpersonal and communication skills
• Excellent organizational and time management skills
• Ability to multitask and prioritize
• Self-starter with strong analytical and problem-solving skills
• Passion for and commitment to operational excellence and service to the team and company
• Situational awareness and proactive program management
• Proficiency in Microsoft Office and Google Suite

Responsibilities

• Assist management with daily operational activities, including calendar management, scheduling, and meeting coordination for leadership calendars
• Coordinate individual and group travel, including, but not limited to transportation and accommodations, meals, and other out of town events
• Identify and facilitate necessary workflows for review and approval sign-offs (including, but not limited to, contracts, agreements, invoices, expense reports, etc)
• Manage and coordinate department Wiki page, including creating and coordinating relevant and timely content and frequent updates
• Maintain organizational charts, team calendars, and distribution lists up to date
• Create and manage organization wide communications
• Assist in the planning and organizing of conferences, events, staff training, and employee engagement activities
• Conduct research to prepare and proof briefing materials, agendas, and presentation decks
• Plan and coordinate social events and team building exercises, including arrangements with third party
• Collaborate with assistant community to create best practices; identify opportunities for streamlined support and improved productivity across the company
• Contribute to programs and processes that improve the productivity of leaders and their teams through centralized program coordination or support

Benefits

• medical
• dental
• vision
• life and disability insurance
• 401(k) retirement plan
• flexible spending & health savings account
• paid holidays
• paid time off
• other company benefits
• 100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP)
• HSA & FSA accounts
• Life Insurance, Long & Short-term disability coverage
• Employee Assistance Program (EAP)
• 11+ Observed holidays and wellness days and flexible time off
• Employee Stock Purchase Program with employee discounts
• Wellness & Fitness initiatives
• Employee recognition and referral programs

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed