Executive Assistant

Sony Pictures Entertainment•Culver City, CA

26d

About The Position

Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies. The Executive Assistant will provide a full range of administrative support for President of Screen Gems including handling phones, calendar, filing, drafting correspondence, meeting coordination, travel arrangements, scheduling. Additionally, familiarity with the industry, agents, managers, filmmakers is key – as is putting together various lists (writer, director, producer lists) and working creative notes. Must be willing to read screenplays and other forms of submissions.

Requirements

2+ years experience as an administrative assistant
Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
Exceptional organizational and interpersonal skills
Must be detail-oriented
Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
Must be able to meet deadlines
Must be flexible – an ability to work well in an environment where needs and priorities are subject to constant change
Common sense, dependability, and attention to detail are required
Must be a self-starter with a team-player attitude
Excellent communication skills – written and oral (must have a professional and courteous demeanor)
Discretion is a must

Nice To Haves

experience in creative development and or production preferred
Experience with Adobe Acrobat, PIX, and other entertainment software programs preferred
Knowledge of Filmmakers, Screenwriters, Literary Authors, and Representatives

Responsibilities

Word processing (composing and generating letters, memos and fax cover sheets)
Handle day-to-day phone calls including rolling high volume calls with President, redirecting calls to appropriate departments and relaying timely messages
Scheduling travel for executive as well as for any of executive's projects (producers, writers, actors, directors)
Distributing and following-up on documents and submissions
Liaise w/ executives & assistants within Sony, as well as other production companies, studios, agencies, law firms, management companies
Updating databases and lists
Scheduling and preparing for meetings and handling heavy calendar
Extensive reading
Track external projects/talent schedules, and availability of writers/directors/actors
Processing expense reports
Process reimbursement expenses for project participants (Producers, Writers, Directors, Actors)
Responsible for processing/handle sensitive intellectual property
Managing document flow, including creating and maintaining files (electronic and hard copy)
Other general administrative duties (processing mail, copying, helping maintain the office, etc.)
Organize and manage script library and database to store submissions for projects and information about filmmakers
Prepare various presentations on PowerPoint
Miscellaneous duties as required