EXECUTIVE ASSISTANT 3

AirReps•Denver, CO

5d•$66,140 - $82,730

About The Position

The Executive Assistant will provide top-level administrative support to executives, including managing schedules, handling correspondence, arranging travel, developing presentations and reports, and scheduling meetings. This role may also involve training and supervising lower-level clerical staff. The position requires advanced knowledge in the job area, project management skills, and the ability to work independently with limited supervision. The Executive Assistant will handle difficult and complex problems, taking a new perspective on existing solutions, and will coach and review the work of lower-level professionals.

Requirements

Proficient in Access, MS Word, Excel, Outlook.
Strong work ethic - polished/poised and resourceful.
Strong relationship building and interpersonal skills.
Exceptional written and verbal communication skills.
High proficiency in Word, Excel and PowerPoint required.
Tremendous attention to detail.
Ability to interact professionally with internal and external personnel throughout the Company.
Excellent sense of discretion regarding highly sensitive and confidential information.
Ability to learn quickly, work independently and prioritize multiple tasks in a deadline-driven environment.
8+ years of experience.
Associate’s degree in business / related field or Bachelor’s degree.

Responsibilities

Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
Answer and direct calls to appropriate executives and parties and take messages when needed.
Greet visitors.
Open, sort, and distribute correspondence, including email, faxes, and snail mail.
Read and analyze submissions, letters, agendas, memos and determining significance; forward appropriate personnel in a timely and efficient manner.
Prepare reports, collect and analyze information and prepare presentations.
Develop and utilize historical information.
Record meeting discussions and provide minutes.
Maintain inventory of office supplies and anticipate office supply needs; place orders when necessary.
Ensure operation of office equipment, order maintenance when necessary.
Coordinate finances and assist with budget preparation.
Train clerical staff in policies and procedures and arrange for the set-up of new computers for new employees.
Prepare executive responses to routine memos, letters, or correspondence.
Provide clerical and general office support to other offices.
Delegate tasks and responsibilities to other staff members when appropriate.
Interact with customers when appropriate and problem solve any issues they might have.
Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
Perform additional duties as required.