Executive Assistant

Schwartz Brothers Restaurants • Bellevue, WA

11d

About The Position

This role provides high-level administrative support to the CEO, managing calendars, communications, travel, and meetings. The Executive Assistant will also be responsible for relationship management, expense tracking, and running errands. The position requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment.

Requirements

• 5+ years of experience as an Executive Assistant or similar support role.
• Experience with executive level calendar management.
• Proficient in Microsoft Office Suite, with a focus on Outlook, Word, and PowerPoint.
• Exceptional business writing skills, including editing for accuracy, clarity, and concision.
• Expert verbal and written communication skills with an ability to communicate at all levels within the organization.
• Demonstrated experience in maintaining confidentiality and privacy during sensitive situations and able to use discretion with communications.
• Excellent organization and time management skills, including the ability to prioritize multiple tasks and meet changing deadlines and requests.
• High integrity & sound judgement in decision-making.
• Able to work independently and professionally with all levels of the organization.
• Flexibility to adapt to changing business schedules and priorities.
• Committed to streamlining processes and driving efficiency.
• Experience in a fast-paced, high growth environment.
• Experience leading process improvements.
• Experience with domestic travel coordination.

Responsibilities

• Deliver strategic calendar management for the CEO, coordinating meetings and prioritizing commitments.
• Manage personal appointments as needed.
• Take on increasing responsibility for managing the CEO’s emails and other forms of communication, delegating tasks to appropriate team members.
• Track action items to prioritize critical decisions and organize & save key documents.
• Coordinate travel for the CEO and other senior leaders, including itineraries, accommodations, transportation, dining, and conference/event registrations.
• Plan, execute, and manage logistics for leadership and key strategic meetings.
• Coordinate arrangements for internal/external participants, handle logistics of guests, take notes, and prepare and disseminate meeting materials.
• Foster and maintain strong relationships by managing both personal and professional gifting.
• Maintain an organized Outlook contact list.
• Develop a CRM database to track and engage key strategic contacts.
• Manage monthly individual expense tracking and approvals.
• Run errands, which may require driving a vehicle.

Benefits

• Discounted meals at Daniel's Broiler
• Vacation and separate sick time
• 401(k) with company match
• Health, dental, and vision insurance
• Voluntary benefits such as LTD and commuting benefits
• Length of Service bonuses
• Free Employee Assistance Program with access to personal and financial resources, emotional support, and legal guidance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 11-50 employees