Executive Assistant

Solar Landscape • Asbury Park, NJ

4d • Hybrid

About The Position

We are looking for a proactive and ambitious Executive Assistant to join our NYC office and play a critical role in supporting our leadership team. The ideal candidate will be highly organized, resourceful, and adept at managing diverse administrative and executive responsibilities. This role requires exceptional communication skills, a keen sense of discretion, and the capacity to excel in a dynamic and rapidly changing setting. The Executive Assistant will report to an EVP, primarily supporting three senior executives while also extending support to additional Business Development leaders.

Requirements

• 2+ years of experience in an administrative or executive support role
• Exceptional organizational and time management skills with strong attention to detail
• Experience managing competing priorities
• Strong written and verbal communication skills
• High level of discretion, judgment, and integrity
• Proactive, resourceful, and solutions-oriented mindset
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• NYC-based role requiring 4 days per week in-office, with occasional travel to the Asbury Park headquarters (via company-provided Thursday shuttle) to support senior Business Development leadership

Nice To Haves

• Experience supporting multiple executives or a growing team is a strong plus

Responsibilities

• Manage calendars for Business Development leaders, prioritizing high-impact meetings, client interactions, and internal alignment
• Act as a central point of coordination across the Business Development team and cross-functional partners, ensuring clear communication and follow-through
• Coordinate travel arrangements, including flights, accommodations, and logistics, aligned with team schedules and priorities
• Organize internal and external meetings, including client meetings and team sessions
• Track key documents, approvals, and signatures in partnership with internal teams (e.g., legal), ensuring timely execution
• Provide administrative support for Business Development initiatives, as needed
• Process expenses in a timely and accurate manner
• Own day-to-day operations of the NYC office and assist in maintaining a well-organized and efficient office environment, including ordering supplies and overseeing office equipment
• Assist with additional tasks and priorities as they arise across the Business Development team

Benefits

• Training / Professional development opportunities
• 401(k) with 4% company match
• Summer Fridays
• Flexible remote/hybrid work options
• Paid parental leave
• Team lunches, events, and stocked kitchens
• Modern, collaborative office spaces in Asbury Park, New York City, Boston, Chicago, and Baltimore
• Medical, dental, and vision coverage
• Company-paid life and long-term disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed