Executive Assistant | 12 month Fixed-Term Contract

Mecca Brands • Richmond, VA

1d

About The Position

We are on the lookout for an organised, detail-driven and energetic Executive Assistant to join our incredible Support Centre team on a 12 month contract. This role plays a pivotal part in keeping our business moving by supporting three key members of our Leadership Team. From coordinating high-profile programs and diary management to facilitating offsites and major events, you’ll help bring structure and efficiency to a fast-paced, people-first business. As Executive Assistant, you will be the glue that holds our strategic and operational rhythm together. Working with up to 3 Executive Leaders, you’ll provide high-level administrative support and be the force behind the smooth coordination of key leadership initiatives.

Requirements

• Previous experience supporting executive leaders in a fast-paced environment.
• Expertise in diary management, meeting coordination, travel logistics, and expense handling.
• A high degree of discretion, initiative, and a service-oriented mindset.
• Excellent Microsoft Office skills, particularly Outlook, Word, and Excel.
• A natural collaborator who can juggle multiple stakeholders, shifting priorities, and competing demands.

Nice To Haves

• You are known for your reliability, professional poise, and ability to remain composed and focused in dynamic environments.
• You're a fast-thinker, exceptional communicator, and thrive in an environment where no two days are the same.

Responsibilities

• Manage complex and ever-changing executive calendars, across time zones and priorities.
• Plan, coordinate, and execute a wide range of high-impact events, workshops, and programs.
• Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics.
• Maintain confidentiality while managing communications and follow-ups with care.
• Anticipate needs and take a proactive, strategic approach to time and task management.

Benefits

• Professional development programs and first-class digitised learning offering
• Health and well-being initiatives
• Reward and recognition programs
• Access to bonus and incentive programs
• Access to quarterly product allowance
• Up to 40% discount to spoil yourselves and your immediate family, subject to company policy!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed