Executive Assistant for the Deputy Borough President

City of New York • Brooklyn, NY

1d

About The Position

The Office of the Brooklyn Borough President is recruiting an Executive Assistant to provide high-level administrative and project management support to the Deputy Borough President (DBP). The role supports the efficient operation of executive offices and the coordination of strategic initiatives, serving as a trusted partner to the DBP in a fast-paced public service environment. Responsibilities include managing complex calendars, coordinating cross-functional projects and communications, and supporting day-to-day operations. Reporting to the DBP and the Senior Project Manager, the Executive Assistant supports planning and execution of special initiatives under the DBP’s purview in addition to scheduling. The posting also describes the role as Executive Assistant/Scheduler and, in its duties introduction, as Administrative Assistant.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities in an area related to the duties described; or high school graduation or equivalent and six years of such experience; or equivalent education and/or experience.
• All candidates must have at least one year of experience as described in the qualification alternatives.

Responsibilities

• Provide comprehensive executive support to the DBP, including managing complex calendars, scheduling meetings, coordinating travel, and prioritizing competing demands.
• Process and prepare memos, correspondence, travel vouchers, and other documents.
• Optimize scheduling to prevent double booking, resolve time conflicts for the DBP, and manage meeting cancellations and notifications.
• Serve as the primary point of contact for internal and external stakeholders, using sound judgment, professionalism, and discretion when handling sensitive and confidential information.
• Prepare executive correspondence, reports, presentations, meeting agendas, briefing materials, and other high-quality written communications.
• Monitor project timelines, identify potential risks, escalate issues when appropriate, and recommend solutions to keep projects on schedule.
• Maintain organized filing systems, project documentation, and executive records in accordance with organizational policies.
• Perform additional administrative and project coordination duties as assigned.
• Report information about community issues, preferences, and needs to key internal stakeholders and leaders, along with recommendations for needed changes.
• Prepare reports and maintain necessary records related to community relations activities.
• Work on special projects as needed.

What This Job Offers

• Job Type: Full-time