Executive Assistant

Salient•San Francisco, CA

9d•$100,000 - $135,000•Onsite

About The Position

Salient builds AI agents for regulated financial services. Our agents automate loan servicing, compliance, collections, recovery, insurance claims, and disputes for banks, captives, and specialty lenders. We are backed by a16z and Y Combinator, with $75M raised in Series A funding, cash flow positive and profitable, with mid eight figure ARR achieved in under two years. We are already serving more than 20% of the auto lending industry, processing millions of real customer calls and transactions every day, and are fully deployed in production with major financial institutions. We are actively expanding into new financial services segments and building together in person in San Francisco. We are deeply integrated with our customers, own the full technology stack, and move quickly to bring modern AI into regulated industries where precision, reliability, and performance matter. We’re looking for an Executive Assistant to serve as the right hand to our Co-Founder and CEO and help keep the broader team organized and moving quickly. This is a highly administrative, fast-paced role that goes well beyond calendar management. You’ll manage complex scheduling, coordinate travel, prepare materials, track follow-ups, support company-wide logistics, and step in wherever needed to keep priorities moving. The pace is intense, the hours are long, and plans can change quickly. The right person is energized by startup chaos, stays calm under pressure, and is always thinking several steps ahead.

Requirements

2+ years of experience as an Executive Assistant, Administrative Business Partner, or in a similar high-touch administrative role
Experience supporting a founder, CEO, or senior executive in a startup or high-growth environment
Comfortable with long hours, changing priorities, limited structure, and the realities of a fast-growing startup
Exceptional calendaring, written communication, organization, and follow-through
Calm, even-keeled, persistent, and able to work effectively with a wide range of personalities
Highly detail-oriented, resourceful, and able to manage multiple priorities with minimal supervision
Strong judgment and discretion when handling sensitive or confidential information
Proficiency with Google Workspace, Slack, Zoom, Notion, and scheduling tools
A service-first mindset and willingness to take on work outside a narrowly defined job description

Responsibilities

Manage the Co-Founder and CEO’s complex inboxes, calendar, meetings, travel, and shifting priorities
Coordinate internal and external meetings across customers, investors, and partners
Draft communications, prepare briefing materials, and organize presentations and reports
Track follow-ups, action items, deadlines, and important administrative details
Anticipate needs and proactively resolve scheduling, logistical, and administrative issues
Support company-wide administrative projects, events, lunches, and team gatherings
Support employee system onboarding, including account setup, access permissions, and equipment coordination, and ensuring new hires are ready to go on day one
Jump into whatever needs to get done in a fast-moving startup environment