Executive Assistant

Crane Company•Cincinnati, OH

33d

About The Position

Principle Duties (includes, but is not limited to): Calendar & Scheduling Management: Maintain and coordinate the VP/GM’s calendar, including appointments, meetings, interviews, and other engagements. Ensure timely communication and reminders. Visa and Travel Coordination: Prepare documentation for passports and visas; arrange complex domestic and international travel itineraries, recommending optimal options. Presentation Deck Management: Coordinate with leaders to collate Vertical Review Presentations, President Performance Reports, and IC decks. Project Support: Act as project coordinator, including collecting and analyzing information, planning presentations, tracking progress, and following up on action items across departments. Reporting & Data Consolidation: Consolidate weekly reports and maintain organized filing systems for records and documents. Office Administration: Manage standard office procedures such as scheduling meetings, ordering supplies, answering calls, welcoming guests, and maintaining files. Expense Management: Organize and prepare expense reports using web-based tools, ensuring compliance with company policies. Meeting Support: Attend meetings as requested, record action items, and coordinate planning for on-site and off-site meetings, luncheons, and dinners. Confidentiality & Compliance: Handle confidential and sensitive information with discretion. Additional Responsibilities: Perform other duties as assigned to support the VP/GM and department operations. Essential Qualifications / Experience: Associate’s Degree in Office Systems and Administration, Business Management, or related field, and at least 5 years of experience working directly for the Executive level. Advanced proficiency in Microsoft PowerPoint, Word, Excel, and Outlook; transcription skills are a plus. Demonstrated experience in executive-level travel planning (both international and domestic). Highest level of confidentiality, professionalism, diplomacy, and ethics when communicating with employees and customers. Ability to take initiative and drive actions/projects to closure, anticipate problems, and make independent decisions when required. Excellent organizational and time management skills to thrive in a fast-paced environment. This description has been designed to indicate the general nature and level of work being performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Crane Company. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, sexual orientation, general identity, national origin, disability or veteran status. At Crane, we believe that attracting and retaining the highest quality people is the best insurance of success. Our goal is to recruit talented people and train them within a culture that calls for performance with trust and respect. Join us. The unique backgrounds and differences of our associates make us stronger, more capable, and more successful. Beyond an associate’s base compensation, we reward and reinforce wellbeing with a compelling package of both cash and non-cash benefits, including comprehensive health, wellness incentives, assistance with retirement savings, paid time off, paid holidays, and tuition reimbursement — as well as performance-based bonus programs for certain positions. Crane prioritizes career development for our associates. All associates receive an annual development plan that includes a mixture of on-the-job coaching and formal training experiences to support individual development needs. We firmly believe in associate growth that supports career progression and we will proactively support your ongoing career development.

Requirements

Associate’s Degree in Office Systems and Administration, Business Management, or related field, and at least 5 years of experience working directly for the Executive level.
Advanced proficiency in Microsoft PowerPoint, Word, Excel, and Outlook; transcription skills are a plus.
Demonstrated experience in executive-level travel planning (both international and domestic).
Highest level of confidentiality, professionalism, diplomacy, and ethics when communicating with employees and customers.
Ability to take initiative and drive actions/projects to closure, anticipate problems, and make independent decisions when required.
Excellent organizational and time management skills to thrive in a fast-paced environment.

Responsibilities

Calendar & Scheduling Management: Maintain and coordinate the VP/GM’s calendar, including appointments, meetings, interviews, and other engagements. Ensure timely communication and reminders.
Visa and Travel Coordination: Prepare documentation for passports and visas; arrange complex domestic and international travel itineraries, recommending optimal options.
Presentation Deck Management: Coordinate with leaders to collate Vertical Review Presentations, President Performance Reports, and IC decks.
Project Support: Act as project coordinator, including collecting and analyzing information, planning presentations, tracking progress, and following up on action items across departments.
Reporting & Data Consolidation: Consolidate weekly reports and maintain organized filing systems for records and documents.
Office Administration: Manage standard office procedures such as scheduling meetings, ordering supplies, answering calls, welcoming guests, and maintaining files.
Expense Management: Organize and prepare expense reports using web-based tools, ensuring compliance with company policies.
Meeting Support: Attend meetings as requested, record action items, and coordinate planning for on-site and off-site meetings, luncheons, and dinners.
Confidentiality & Compliance: Handle confidential and sensitive information with discretion.
Perform other duties as assigned to support the VP/GM and department operations.