Executive Assistant

Canadian Solar Inc.•Kitchener, ON

1d•CA$60,000 - CA$90,000•Onsite

About The Position

This is an Executive Assistant opportunity supporting our CEO. You will play an important role in helping the CEO stay organized, focused and prepared in a fast-moving business. This is a hands-on role that combines classic Executive Assistant responsibilities with the opportunity to create structure, improve ways of working and help reduce friction in how priorities move across the organization. You will be close to the action, supporting calendar management, meeting preparation, travel, communication, follow-up and day-to-day coordination. Just as importantly, you will help bring clarity and consistency to a busy executive environment by keeping information organized, actions moving and key details under control.

Requirements

Experience in an administrative, coordination or Executive Assistant role
Exposure to supporting leaders, managing calendars, coordinating meetings, arranging travel or handling competing priorities
Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment
Strong organization, attention to detail and follow-through
A proactive and forward thinking problem solver who anticipates needs and looks for better ways of doing things
Low ego, adaptability and a willingness to learn how senior leaders like to work
A polished and professional communication style
An interest in understanding the bigger picture and how strong executive support helps the business operate effectively
A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism

Responsibilities

Managing calendars, meetings and priorities for a senior executive and other leaders as needed
Coordinating virtual and in-person meetings, including agendas, attendees, materials and logistics
Arranging travel itineraries, accommodation and ground transportation in line with executive preferences
Supporting inbox and priority management by flagging key items, tracking actions and helping keep work moving
Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional
Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials
Preparing agendas, compiling pre read material and tracking follow up actions from key meetings
Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows
Supporting the planning and delivery of leadership meetings, customer visits and internal or external events
Acting as a professional point of contact for internal and external stakeholders and handling sensitive information with discretion