Executive Assistant

Aston Carter•Roanoke, VA

1d•Onsite

About The Position

As Executive Assistant to the CEO, you’ll serve as a key partner in maximizing executive efficiency, managing priorities, and ensuring the CEO is fully supported across daily operations and strategic initiatives. We’re looking for a truly exceptional Executive Assistant to the CEO — someone whip-smart, relentlessly organized, and naturally proactive. This role is not “just admin.” It’s a high-trust, high-impact position for someone who thrives on making things run smoothly, anticipates needs before they’re voiced, and knows how to operate with discretion, tact, and executive-level polish. If you’re the type of person who sees what needs to happen and makes it happen — this might be your dream job.

Requirements

calendar management
HUNGRY
willingness to learn
adaptable
high potential
being curious

Responsibilities

Own and manage the CEO’s calendar with accuracy, urgency, and sound judgment
Schedule meetings, resolve conflicts, and ensure the CEO’s time is protected and prioritized
Manage inbox communications and coordinate timely follow-up when needed
Plan and coordinate complex travel arrangements
Support preparation for conferences, company events, and leadership meetings
Ensure itineraries, materials, and logistics are organized and seamless
Serve as a liaison between the CEO and internal teams, leaders, and external partners
Draft and prepare professional communications, memos, and correspondence
Support cross-department collaboration and ensure alignment on key priorities
Track and follow through on executive projects to ensure deadlines are met
Assist with business reporting, document preparation, and presentation materials
Conduct research and light data analysis to support decision-making
Prepare agendas, timelines, and supporting documents for executive and leadership meetings
Handle sensitive matters with discretion, maturity, and impeccable integrity
Maintain high standards of professionalism in every interaction