Executive Assistant

Barclays•San Francisco, CA

1d•$80,000 - $115,000•Onsite

About The Position

Barclays is seeking a highly motivated and experienced Executive Assistant to provide dedicated support to the Investment Banking Technology team. This is a high visibility role requiring exceptional organizational skills, strong judgment, and the ability to manage a fast paced and dynamic workload. As a key partner to senior leadership, you will ensure smooth daily operations by overseeing complex calendars, coordinating extensive travel, preparing detailed expense reports, and providing both executive and personal support.

Requirements

Requires in-depth technical knowledge and experience in their assigned area of expertise
Thorough understanding of the underlying principles and concepts within the area of expertise
If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.
Will have an impact on the work of related teams within the area.
All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.
Experience with managing calendars, scheduling meetings, and prioritizing the executive’s time
Experience with coordinating travel and ensuring adherence to T&E policies and Compliance approvals
Experience with drafting and editing emails, memos, reports, and presentations
Experience with multi-tasking while simultaneously maintaining organized files

Nice To Haves

Discretion with confidential information
Proactive problem solver with strong organizational skills
Familiarity with CRM
Flexible, adaptable, and team oriented
You may be assessed on the key critical skills relevant for success in this role, such as risk and controls, change and transformation, business acumen, strategic thinking, digital and technology, as well as job-specific technical skills.

Responsibilities

Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
Management and facilitation of senior executive members meetings.
To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.
Partner with other functions and business areas.
Takes responsibility for end results of a team’s operational processing and activities.
Escalate breaches of policies / procedure appropriately.
Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
Advise and influence decision making within own area of expertise.
Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.
Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
Make evaluative judgements based on the analysis of factual information, paying attention to detail.
Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
Guide and persuade team members and communicate complex / sensitive information.
Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.
Managing calendars, scheduling meetings, and prioritizing the executive’s time
Coordinating travel and ensuring adherence to T&E policies and Compliance approvals
Drafting and editing emails, memos, reports, and presentations
Multi-tasking while simultaneously maintaining organized files