Executive Assistant

Schurz Communications•Denver, CO

2d•Hybrid

About The Position

The Executive Assistant role is responsible for providing high-level administrative and operational support to the CEO, Executive Leadership Team (ELT), and other key executives. The position focuses on executive calendar management, travel coordination, meeting logistics, communication support, and administrative task execution to ensure efficient day-to-day operations and leadership effectiveness. The role also supports coordination across teams and assists with special projects as needed.

Requirements

5+ years of experience in executive support, office operations, or administrative management, preferably within a technology or SaaS environment.
2+ years of direct experience supporting C-suite or senior leadership with confidential, strategic initiatives.
Proven success in coordinating company events, executive meetings, and cross-departmental workflows.
Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and proficiency with CRM systems (Salesforce preferred).
Strong organizational, time-management, and multitasking abilities, with exceptional attention to detail.
Skilled at process creation and improvement to streamline executive and operational workflows.
Excellent written and verbal communication skills, with a service-oriented approach.
Ability to work independently, exercise sound judgment, and maintain a high level of discretion.
Positive attitude, resilience, and adaptability in a fast-paced, high-growth environment.
Demonstrated ability to anticipate needs and proactively solve challenges for executives.

Nice To Haves

Copilot or Claude experience is a plus.

Responsibilities

Manage executive calendars, coordinate complex scheduling, and ensure proactive planning for the CEO and ELT members.
Process executive expense reports, prepare presentations, and maintain critical documentation for leadership review.
Organize and support travel arrangements (airline, hotel, rental cars) and offsite meetings for executives and teams.
Serve as a point of coordination for internal and external communications on behalf of the CEO and ELT.
Facilitate preparation and logistics for quarterly Headliner meetings, monthly Soundcheck events, and other strategic forums.
Plan and coordinate corporate events, including employee recognition events, annual meetings, in-office gatherings, and executive offsites.
Organize all logistics and administrative tasks related to the annual Sales Kickoff (SKO) and similar strategic company-wide events.
Coordinate vendors, venues, catering, and travel for events while managing timelines and budgets.
Lead planning and execution of company events and office initiatives to enhance employee experience.
Drive continuous improvement of administrative processes to enhance efficiency and effectiveness.
Maintain a high degree of confidentiality, discretion, and professionalism while managing sensitive executive-level matters.
Perform additional tasks and projects as assigned by the CEO or ELT to achieve organizational goals.