Executive Assistant

Global Science & Technology•Silver Spring, MD

11d•Hybrid

About The Position

Global Science & Technology, LLC. (GST), is seeking an experienced administrative assistant to support senior leadership in the National Oceanic & Atmospheric Administration (NOAA) Satellite Service (NESDIS). This position is located at the NESDIS headquarters offices in Silver Spring, MD and engages with a wide range of support functions. This position has been approved for a hybrid work schedule. This role assists NOAA leadership in a variety of ways, including potentially helping to manage property, arrange travel, and administer a variety task related to front office requirements. You will liaise between NESDIS branches to ensure that these and other activities are being managed and executed consistently. You will be a team player and function well working across multiple areas and on a variety of tasks. The support will include all aspects of schedule and email management, communications, meetings and travel coordination, document and pre-brief creation and coordination, and proactive engagement with NOAA, interagency, national, and international partners and organizations.

Requirements

Bachelor's degree in business, finance, human resources, organizational management or related field, or relevant experience and skills in lieu of education
Four to eight years of experience working in administration, planning, documentation, coordination and meeting planning.
Knowledge of a variety of computer administrative and financial applications/tools; including Google and Microsoft and the ability to learn new tools quickly.
Strong inter-personal skills, good communication skills, strong analytical skills, and a self-starter
Proven high competency in professional communication and preparation of read-ahead and other briefing materials

Nice To Haves

SmartSheet experience is a plus

Responsibilities

Prepare, document, consolidate, and deliver meeting slide/documentation and other briefing materials
Develop and assist with the administrative support planning process
Implement and document plans and schedules for project leadership
Prepare status reports for presentation by project leadership
Identify potential problems/risks and recommend solutions for action items
Assist with the development of project management templates and guidelines
Verify documentation and project and action items delivery
Develop and maintain documentation: for example, Technical Task Agreements, process documents, policy documents; strategy documents, etc.