Executive Assistant

D.A. Davidson • New York, NY

1d • $46 - $52 • Onsite

About The Position

We are looking for a highly motivated Executive Assistant to join our Equity Capital Markets team in New York, NY. This is an energetic and performance-driven office; the Executive Assistant will have an integral role contributing to effective business operations, employee engagement, and the work environment. They will work closely with ECM and Investment Banking leadership on a variety of initiatives aimed at improving organization and efficiency.

Requirements

• A minimum of 3 years of experience as an Executive Assistant supporting multiple executives required. Experience in financial services a strong plus.
• Experience supporting remote or distributed teams preferred.
• Proven track record of success in a fast-paced and collaborative environment.
• A self-starter with acute attention to detail, and superior critical thinking and problem solving skills.
• Time management and organizational expertise, with the ability to prioritize a diverse workload.
• Strong written and verbal communication.
• Desire to build strong interpersonal relationships through collaboration and teamwork.
• Proficiency in MS 365, specifically Word, Excel and PowerPoint.
• High level of competency in CRM systems.
• Ability to apply good judgment and appropriately handle sensitive or confidential information and situations.
• Ability to work overtime as needed.
• This role is 100% in-office. Candidates must have the ability to work on site full time, five days per week.
• Some travel required.

Nice To Haves

• Experience in financial services a strong plus.
• Experience supporting remote or distributed teams preferred.

Responsibilities

• Support ECM and Investment Banking leadership with project-focused tasks.
• Manage complex calendars, internal and external meeting logistics, and scheduling conflicts across teams and time zones.
• Coordinate domestic and international travel.
• Process expenses efficiently and accurately.
• Update and maintain data in CRM system, and produce data analysis and reports as needed.
• Prepare client invoices and track with accounting.
• Assist with preparing, printing, and binding internal and external presentations.
• Coordinate internal and client-related events and conferences, including onsite oversight when necessary.
• Assist with coverage for other assistants during absences to ensure continuity of support.

Benefits

• Competitive salary
• Medical, Dental and Vision
• Company 401(k)and ESOP contribution
• Generous sick, vacation, and maternity/parental leave
• Paid holidays
• Professional Development Opportunities
• Tuition Reimbursement ($15,000 lifetime cap)
• Discounted personal insurance including home, auto and recreational vehicles
• Charitable gift-matching program
• Davidson Day of Giving – Our tradition of positively impacting communities in which we live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed