Executive Assistant

The Charles Stark Draper Laboratory • Cambridge, MA

1d • Onsite

About The Position

The Executive Assistant provides diverse administrative support to executive management, which includes independent judgment, proficiency at general office procedures and Microsoft office products and excellent communications skills. Duties may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills. Completes most complex tasks under minimal supervision.

Requirements

• Superior communication and computer skills
• Strong ability Coordination of Outlook calendars
• Proficiency with databases and Microsoft Office applications (Word, PowerPoint, Excel, and Outlook)
• Knowledge and use of business systems
• Self starter, organized, and detail-oriented individual
• High School Diploma or Equivalent required or Associate's Degree in a related field of Study preferred
• 7 - 10 years administrative support experience required
• Applicants selected for this position will be required to obtain and maintain a U.S. Security Clearance.

Responsibilities

• Performs administrative assistant duties for a senior leader.
• Schedules and arranges appointments, meetings including coordinating documents, refreshments and resources, and conference calls.
• Prepares correspondence, meeting minutes or executive summaries.
• Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
• Scheduling and arranging meetings/events for internal and external customers.
• Arranges of travel reservations. and prepares associated paperwork, ensuring all policy and procedures are adhered to
• Generate, format and proofread documents which are often complex and technical in nature, including correspondence, reports, presentations, memoranda, tables, and charts while ensuring grammatical consistency.
• Answer and screen telephone calls, resolving routine and complex inquiries
• Communicates executive leader intentions to other employees.
• Assists other administrative/executive assistants, and may assist with orientation and training of staff
• Provide coverage and collaborate with other executive staff team members
• Performs other duties as assigned

Benefits

• workplace flexibility
• employee clubs ranging from photography to yoga
• health and finance workshops
• off site social events
• discounts to local museums and cultural activities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree