Executive Assistant

Tarsus Pharmaceuticals • Irvine, CA

13h • Onsite

About The Position

The Executive Assistant supports our Chief Human Resources Officer (CHRO) and General Counsel (GC), who lead the HR, Facilities, Legal, Compliance, and Innovation Labs functions. This role is a trusted administrative and operational partner responsible for optimizing executive effectiveness, operational rhythm, and cross-functional coordination, while handling highly sensitive and confidential matters with excellent judgment and discretion.
This is a high-impact position that goes beyond calendar management and core administrative support. The Executive Assistant will proactively manage executive time, drive team cadence, and ensure consistent follow-through on key priorities. It requires strong judgment, discretion, and the ability to navigate complex priorities and sensitive matters. The role is well-suited for a proactive, highly detail-oriented professional who thrives in a fast-moving environment, anticipates needs, and brings a strong in-office presence to support executive leadership and cross-functional teams.

Requirements

• 5–8 years of experience supporting senior executives in fast-paced or highly regulated environments; Bachelor’s degree preferred or equivalent experience
• Proven success as a high-performing Executive Assistant, with the ability to strategically manage executive time, prioritize competing demands, and align schedules to key business objectives
• Highly proactive and resourceful, with the ability to anticipate needs, identify gaps, and drive solutions with minimal direction
• Strong organizational and prioritization skills, with the ability to manage multiple priorities, adapt quickly, and consistently meet deadlines
• Meticulous attention to detail, with the ability to produce accurate, polished, and executive-ready work under tight timelines
• Excellent written and verbal communication skills, including preparation of executive-level materials, presentations, and meeting documentation
• Demonstrated ability to manage complex leadership team cadences, including meeting planning, materials coordination, and follow-through on key actions
• Operational mindset, with the ability to create and improve systems, processes, and workflows that enhance efficiency and team effectiveness, including appropriate and innovative use of AI tools
• Advanced proficiency in Microsoft Office Suite, enterprise collaboration tools such as Zoom and Smartsheet, and digital productivity tools such as Concur and AI technology
• Comfortable operating in ambiguous, fast-changing environments, particularly when supporting sensitive HR, legal, or compliance matters
• Executive presence and professionalism, with the ability to confidently engage senior leaders and build trust across all levels of the organization
• Consistent in-office presence required to support executive leadership and team operations

Nice To Haves

• Notary Public certification is a plus

Responsibilities

• Serve as a primary administrative partner to the CHRO and General Counsel, helping ensure their time, priorities, and commitments are aligned to the most important business and organizational needs
• Proactively manage complex and dynamic calendars, prioritizing competing demands and protecting strategic focus time
• Coordinate logistics for meetings, events, and offsites, including scheduling, room setup, communications, materials, and catering, while optimizing cost, quality, and ensuring compliance with corporate and healthcare standards
• Own leadership team cadence, including agenda development, pre-read coordination, note-taking, and driving action tracking, ensuring follow-through, accountability and progress across stakeholders
• Prepare, edit, and proofread high-quality, executive-ready materials including presentations, reports, and communications
• Coordinate and confirm travel arrangements and adjust plans as needed
• Manage highly confidential materials and records across HR, Legal, and Compliance, including employee matters, legal documentation, and leadership communications, and relevant mail and packages
• Complete expense reports accurately and on time, and support tracking of departmental administrative needs and budgeting
• Lead or support special projects and process improvements
• Partner effectively with other Executive Assistants and internal stakeholders to ensure seamless coordination and a high level of service across executive activities

Benefits

• health, dental and vision insurance benefits
• generous paid time off, including vacation, holidays, and personal days
• bonus
• stock equity

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree