Executive Assistant

Children's Hospital of Philadelphia•Philadelphia, PA

4d•$61,360 - $78,230•Onsite

About The Position

Individual will support Radiology Director, Division Chiefs, ad hoc services, and centralized workflows. Provides advanced administrative/secretarial support for AVP. Coordinate internal and external communications, projects and meetings. Maintain the AVP's schedule. Manages travel. Interfaces with other leaders within CHOP. Handles a high volume of tasks, events, and actions to be scheduled with ease and attention to detail. Operates independently with discretion.

Requirements

High School Diploma / GED
At least five (5) years Executive support and overall coordination
Advanced proficiency in word processing, electronic mail, spreadsheet, database and presentation applications (Microsoft Office)
Excellent phone etiquette and interpersonal/communication skills
Strong analytic skills
Ability to adapt to progressive increase in responsibility
Ability to handle confidential materials
Ability to handle multiple tasks and to prioritize
Ability to anticipate needs of the AVP and other professionals in the department and initiate solutions
Ability to negotiate or mediate difficult situations with tact and diplomacy
Ability to work independently and make job-related decisions within authorized limits as well as being part of a support team environment
Ability to function as part of a team to meet the general needs of the organization
Understanding of the organization's strategic goals and objectives
Strong communication skills
Delegation and project management skills
Ability to anticipate and initiate solutions

Nice To Haves

Associate's Degree
Prior experience in a healthcare or hospital setting

Responsibilities

Maintain schedules/calendars for the AVP.
Coordinate travel for the AVP, including managing multiple daily changes and extensive interface with Organizational Leaders and their assistants.
Ensure AVP stays on schedule for daily appointments and responsibilities.
Plan meetings, including securing rooms and ordering food as needed.
Create and provide necessary materials for meeting agendas.
Provide support in preparing presentations and documents required by Executive and staff.
Complete expense reports for AVP’s travel and miscellaneous expenses, including maintaining detailed records, interfacing with internal accounting staff, and external vendors.
Perform general administrative support duties for the AVP, including managing phones, mail, email, and other correspondences.
Communicate with department faculty, Directors, and hospital management.
Undertake project work and general problem solving.
Assist AVP in overall department management.