Executive Assistant (Government Relations)

Sierra Space•Arlington, VA

2d•$35 - $48•Onsite

About The Position

The Executive Assistant (Government Relations) will provide high-level administrative support to senior executives by managing calendars, scheduling meetings, and coordinating travel arrangements. The person who steps into this role will play a crucial role in ensuring the efficiency and effectiveness of the executive team by handling a variety of administrative tasks and acting as a key point of contact. This role requires excellent communication skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. Additionally, the Executive Assistant (Government Relations) is expected to take on more complex tasks and responsibilities, including event planning and project coordination.

Requirements

3+ years of EA experience supporting executive(s) in a professional services organization or in the aerospace industry, with experience supporting executives in a government affairs, public policy, or congressional relations environment.
Proficient in Microsoft Office, including Outlook, Excel, Word, PowerPoint and Teams.
Experience with travel management software such as Concur or Egencia.
Previous event planning experience.
Ability to multitask, work under pressure and think critically while retaining accuracy.
Strong interpersonal skills, creativity, thoughtful business judgment and professional maturity.
High energy level, strong communication skills, intellectual curiosity.
Project management skills; ability to move tasks along and follow up is critical.
Desire to collaborate with colleagues throughout the company.
Motivated, flexible, team-player spirit.
Ability to handle confidential information with discretion.
Proactive and able to work independently with minimal supervision.
Ability to work full-time, in-person from our Washington, DC office.
Ability to obtain and maintain U.S. Security Clearance.

Nice To Haves

Familiarity with the unique operating environment of Washington, DC, including congressional offices, executive branch agencies, trade associations, political events, and industry organizations.
Knowledge of congressional and executive branch protocols, political event etiquette, and the fast-paced nature of government affairs.
Familiarity with corporate PAC operations and political fundraising processes; experience supporting compliance-driven activities is a plus.
Certification: Administrative Assistant Certification, Certified Administrative Professional, or related certification.
Knowledge of document management systems like SharePoint, One Note, Adobe and Visio.
Basic understanding of financial and budgeting processes to assist with expense reports and budget tracking.
Experience with project management tools such as Asana, Trello, or Microsoft Project.

Responsibilities

Serve as the operational lead for the Washington, DC office, ensuring a professional and responsive environment.
Manage and maintain executives' calendars, including scheduling and coordinating meetings, appointments, and events.
Arrange and coordinate travel plans, including domestic and international flights, accommodations, and transportation.
Coordinate VIP visitors, customer meetings, and events.
Prepare and edit correspondence, communications, presentations, meeting briefs, and other documents.
Handle incoming and outgoing communications, including phone calls, emails, and mail.
Assist with the preparation of reports, meeting agendas, and minutes.
Adhere to compliance standards, including expense report preparation and allocation of coding, handling of direct and indirect purchase requests.
Maintain and organize files, records, and documentation.
Collaborate with other administrative staff to ensure smooth office operations.
Plan and coordinate events, both internal and external, as needed.
Perform other duties as assigned by executives.