Executive Assistant (Japanese Bilingual)

Humina Resource • Torrance, CA

20h • Onsite

About The Position

We are a growing international company seeking a highly organized and proactive Japanese Bilingual Executive Assistant to support a strategic executive leader in a fast-paced business environment. This position is ideal for someone who enjoys high-level executive support, thrives in a dynamic workplace, and is comfortable managing multiple priorities while working closely with leadership. You will play an important role in supporting executive operations, communication, project coordination, and business initiatives in both Japanese and English. The Executive Assistant will provide direct support to a senior executive, managing schedules, communications, meetings, travel coordination, and various strategic projects. The ideal candidate is bilingual in Japanese and English, detail-oriented, adaptable, professional, and able to handle confidential matters with discretion.

Requirements

• 5+ years of Executive Assistant, Executive Secretary, or high-level administrative support experience
• Native-level Japanese and strong English communication skills
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Ability to work in a fast-paced environment with changing priorities
• Professional communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Japanese (Required)
• English (Required)

Nice To Haves

• Proactive and resourceful mindset
• Ability to anticipate executive needs
• Flexible and adaptable personality
• Strong sense of professionalism and confidentiality
• Comfortable supporting a busy executive schedule

Responsibilities

• Manage complex calendars, meetings, and travel arrangements
• Attend meetings, take meeting notes, and follow up on action items
• Prepare presentations, reports, and correspondence in Japanese and English
• Handle confidential and sensitive information professionally
• Serve as a liaison between executives, clients, vendors, and internal teams
• Screen and prioritize emails, calls, and communications
• Support smooth communication across departments and international stakeholders
• Assist with strategic projects and follow up on deliverables
• Coordinate company events and team activities
• Support office operations and vendor management
• Organize and maintain electronic and physical documents
• Conduct research and prepare summary reports
• Translate and proofread documents as needed
• Support executives with additional administrative tasks

Benefits

• Medical / Dental / Vision Insurance
• Paid Time Off (PTO)
• Paid Vacation
• Flexible Spending Account (FSA)
• Life Insurance (Employee-paid Group AD&D and Voluntary Life AD&D)
• Disability Insurance (CA SDI and Employee-paid LTD)
• Pet Discount Plan
• 401(k) Plan (Pre-tax and Roth Options Available)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed