Executive Assistant

EisnerAmper•Chicago, IL

1d•Onsite

About The Position

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals. EisnerAmper is seeking an Executive Assistant to join their Chicago office. This fully in-office role combines office operations with high-level administrative support. The ideal candidate is organized, proactive, and professional, with a strong service mindset and a passion for creating a welcoming and efficient environment for clients, guests, and team members. EisnerAmper is one of the largest accounting, tax, and business advisory firms, with approximately 450 partners and 4,500 employees across the world. They combine responsiveness with a long-range perspective to help clients meet pressing issues and position them for future success. Their clients range from sophisticated financial institutions to startups, global public firms to middle-market companies, governmental entities, high-net-worth individuals, family offices, nonprofit organizations, and entrepreneurial ventures across various industries. They also engage with attorneys, financial professionals, bankers, investors, and key stakeholders who serve these clients. EisnerAmper's global reach includes offices in the United Kingdom, Israel, India, the Cayman Islands, Singapore, and Ireland.

Requirements

3+ years of experience in office administration or professional services support
Bachelor's degree or equivalent relevant experience may be considered in lieu of degree
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Nice To Haves

Experience working in a professional services or accounting firm environment
Knowledge of tools such as TaxCaddy, SafeSend, Practice CS, and ProSystem fx (ProFX) is a plus
Hands-on experience with DocuSign
High attention to detail and strong sense of urgency
Ability to handle sensitive client information with discretion and professionalism
Strong interpersonal skills; works effectively across all levels, including with Partners
Self-motivated and able to work both independently and collaboratively
Adaptable in a fast-paced, dynamic environment
Flexibility to work extended hours during peak periods

Responsibilities

Provide day-to-day administrative assistance to the Chicago team, including direct support to partners
Manage client onboarding: prepare engagement letters and set up new clients
Coordinate client communications, respond to inquiries, and track project timelines to ensure deadlines are met
Prepare and manage Power of Attorney documents and client meeting packets
Draft, route, and track documents via email and DocuSign
Serve as the primary point of contact for guests, clients, and internal team members in the Chicago office
Maintain organized client files (digital and physical), manage document intake and storage
Scan, file, and archive documents as needed
Schedule internal and external meetings; manage calendars and meeting logistics
Book travel and process expense reports for team members
Maintain general office organization and support daily operations
Use and maintain tax workflow tools such as XCM, SafeSend, and DocuSign
Monitor and manage client portal access and user permissions
Work with Microsoft Office Suite and Adobe PDF tools for documentation and communication
Assist with special projects and ad hoc administrative tasks
General year-round support required due to steady volume