Executive Assistant - Business Finance Leadership

Agilent Technologies•Santa Clara, CA

1d•$47 - $73•Onsite

About The Position

The Executive Assistant provides strategic administrative and operational support to the VP of Business Finance + Commercial Finance and the Business Finance AVP leadership team. Serving as a trusted partner, this role enables the leadership team to operate effectively by managing executive priorities, coordinating leadership activities, and ensuring seamless execution of the organization's operating rhythm. The successful candidate is highly organized, proactive, exercises sound judgment, and thrives in a in a fast-paced, global environment.

Requirements

Bachelor's degree or equivalent experience.
5+ years supporting senior executives in a complex corporate environment.
Advanced proficiency with Microsoft Outlook, PowerPoint, Excel, Teams, and other productivity tools.
Exceptional organizational, communication, and time management skills.
Ability to prioritize competing demands while maintaining accuracy and attention to detail.
Demonstrated discretion in handling highly confidential information.

Nice To Haves

Experience supporting VP or executive leadership teams.
Experience within Finance or another corporate function.
Experience coordinating across global teams and multiple time zones.

Responsibilities

Manage complex executive calendars, travel, expenses, and day-to-day administrative priorities for the VP and AVP leadership team.
Coordinate the Business Finance leadership operating rhythm, including leadership meetings, planning cycles, business reviews, and offsite events.
Prepare and organize meeting agendas, presentations, action items, and executive communications.
Serve as a central coordination point across Business Finance, Commercial Finance, Corporate Finance, Business Partners and other enterprise functions.
Manage confidential information, executive correspondence, approvals, and organizational documentation with professionalism and discretion.
Identify opportunities to improve administrative processes, streamline workflows, and enhance leadership team effectiveness.