Executive Assistant

Moog Inc. • Aurora, IL

1d • $28 - $36 • Onsite

About The Position

Moog’s Commercial Aircraft Group (CAG) is seeking a highly organized, detail-oriented Executive Assistant for an onsite position in East Aurora, NY. In this role, you will support leaders across the site and assist with facility-level tasks. You will report to the Senior Executive Assistant/Site Project Manager.

Requirements

• Minimum five years of administrative, office management, or operations support experience, preferably supporting multiple leaders or teams simultaneously
• Degree preferred, relevant experience will be considered in lieu of degree
• Experience with event, meeting, and vendor coordination
• Customer service orientation, confidentiality, and discretion
• Must be well organized, self-directed, and have excellent communication skills
• Familiarity with office equipment and technology
• Experience with expense management systems and/or procurement and invoicing systems is a plus
• Strong experience in Microsoft Office, including Outlook, Word, Excel and PowerPoint

Responsibilities

• Directly support approximately 15-20 Leaders in East Aurora by Preparing, submitting and tracking expense reports
• Coordinating off-sites and making arrangements for out-of-town staff
• Coordinating and distributing group reports, memos, and information
• Maintaining and ordering group supplies and/or other office equipment
• Developing and managing contact lists and key external constituents
• Pay building expenses/invoices
• Scan and manage documents
• Prepare invoices, print packing slips, and add sales orders
• Liaise with and escalate issues to telecommunications vendor as needed
• Manage CAG Moog store – ordering materials, paying invoices, selling items
• Draft communications
• Act as backup and assist the reception desk
• Administrative Assistant Support Sr. Executive Assistant/Site Project Manager with site/facilities projects as needed, which may include Assistance with seat assignment/floor plan coordination
• Emergency process coordination and communication (snow delays, fire drills, power outages)
• Assistance submitting POs, capital requests, expenses for building projects
• Other duties as assigned

Benefits

• great compensation package
• bonus opportunities
• 401k matching
• Employee Stock Purchase Plan (select locations)
• Flexible Spending and Health Savings Accounts
• Flexible paid time off
• holidays
• parental leave program
• relocation assistance
• Comprehensive insurance coverage including medical, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages
• Tuition Assistance
• mentorship and coaching opportunities
• leadership development and other personal growth programs
• Warm, respectful, family-like environment driven by our 12 core values
• Multiple Employee Resource Groups led by our employees, open and welcoming to all

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree