Executive Assistant

Premier Truck Group•Dallas, TX

11d

About The Position

Premier Truck Group is dedicated to ONE Network Executing, our mission which focuses on delivering the best employee experience, operational excellence, and exceptional customer service. At PTG, our top priority is to be your employer of choice and to provide a top-tier employee experience, regardless of the location where you work. Premier Truck Group is headquartered in Dallas, Texas, with nearly 50 locations throughout the US and Canada, making it the largest Freightliner dealer group in North America. We offer a premium selection of new Freightliner and Western Star commercial vehicles, a large selection of previously owned commercial trucks, and a full suite of parts, maintenance, and repair services. When you build your career here, you make a commitment to being the very best in the business. We are the pre-eminent group of Freightliner truck dealerships in the nation with serious plans for the future and we want you to be a part of it.

Requirements

Microsoft proficiency in Word, Excel, PowerPoint, and Outlook is required.
Proficiency in communication skills, emphasis on spelling and grammar needed.
Organization and time management, project management, and ability to maintain confidentiality needed.

Nice To Haves

Executive support experience preferred.
Experience with meeting and event planning preferred.

Responsibilities

Manage expense reporting and approvals for executive team
Serve as point of contact for employee questions related to expense submissions, documentation, and compliance
Coordinate and book all travel for executives & additional employees as needed
Handle hotel bookings, complete advance credit card authorizations, and follow up directly with hotels to obtain folios for expense reconciliation for AOR
Assist manager w/ coordination and booking travel for corporate events
Proactively review reporting and utilize airline credits and costâ€‘saving opportunities to reduce unnecessary spending
Assist corporate departments with mail, shipments, supplies, kitchen maintenance
Calendar management for executives
Manage the Remarketing Fuel Card Program, including inventory tracking and distribution
Tango gift card program to eliminate all the gift card fees and unnecessary, untracked purchases.
Order catering for meetings and corporate events
Order and maintain supplies for corporate office
Monitor, purchase and restock supplies for executive kitchen
Oversee routine office maintenance of executive areas and office machinery
Sort, distribute, and manage incoming mail, including scanning and forwarding items to remote employees
Package and ship corporate materials upon request
Manage a high volume of email inquiries addressing topics such as: Expense and reimbursement questions, Password resets, General administrative assistance
Act as a reliable point of contact for ad hoc requests across departments, ensuring tasks are handled accurately and in a timely manner