Executive Assistant

DNM Group Ltd. • Sault Ste. Marie, ON

2d • Onsite

About The Position

We’re looking for an organized, proactive, and high-energy Executive Assistant to support our CEO and COO and help keep our fast-moving organization running smoothly. This role is more than calendar management and scheduling. Instead, it’s about being a trusted partner to leadership, helping manage priorities, creating structure in a busy environment, and keeping day-to-day operations on track. You’ll be working closely with executives, leaders, clients, and teams across the organization, playing a key role in helping the business operate efficiently and effectively. We’re a team that takes pride in what we do, works hard, collaborates closely, and genuinely enjoys working together. If you thrive in a fast-paced environment, enjoy solving problems, and like being the person people can count on, you’ll fit right in.

Requirements

• Post-secondary education in Business Administration, Office Administration, or a related field
• Experience supporting senior leaders in an Executive Assistant or senior administrative role
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and ability to stay organized in a fast-paced environment
• Strong proficiency with Microsoft Office Suite and collaboration tools
• Ability to work independently, prioritize effectively, and adapt quickly

Nice To Haves

• Experience supporting C-suite executives
• Exposure to board-level support or executive reporting
• Experience in construction, operations, professional services, or growth-focused organizations
• Familiarity with project management tools and executive operations

Responsibilities

• Provide day-to-day support to the CEO and COO, including calendar management, meeting coordination, and travel arrangements
• Anticipate needs, manage competing priorities, and help keep executive operations running smoothly
• Prepare agendas, presentations, briefing materials, and follow-up documentation
• Handle confidential and sensitive information with professionalism and discretion
• Act as a key point of contact between executives and internal/external stakeholders
• Manage complex calendars across multiple stakeholders and time zones
• Coordinate meetings, leadership sessions, and company events
• Track meeting action items and follow through on deliverables
• Arrange domestic and international travel, accommodations, itineraries, and expense documentation
• Ensure executives are organized and prepared for meetings and commitments
• Draft and manage executive communications and correspondence
• Screen and prioritize incoming requests and communications
• Liaise with senior leaders, department heads, vendors, and external partners
• Help maintain strong communication flow across teams and leadership
• Assist with special projects and strategic initiatives
• Coordinate timelines, meetings, and deliverables across departments
• Support research, reporting, and presentation preparation
• Help improve processes and keep projects moving forward efficiently
• Support leadership meetings, executive planning sessions, and board preparation
• Maintain organized digital and physical executive records
• Assist with onboarding and offboarding coordination for leadership roles
• Ensure executive processes align with company standards and policies

Benefits

• Work closely with executive leadership and gain valuable exposure to business operations
• Be part of a collaborative, hardworking, and supportive team
• Join a company that values initiative, accountability, and growth
• Work in an environment where people genuinely enjoy what they do and who they work with

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree