Executive Assistant

FTC Solar Inc • Florida Ridge, FL

34d • Onsite

About The Position

The Executive Assistant provides high-level administrative and strategic support to the Chief Executive Officer (CEO) and serves as a critical liaison between the executive office, internal teams, and key external stakeholders. This position ensures the efficient management of executive priorities, office operations, and customer engagement initiatives. The role offers a unique opportunity for a motivated, business-oriented professional to develop leadership and analytical skills in preparation for future advancement toward a Chief of Staff or executive leadership role.

Requirements

• Bachelor’s degree in Business Administration or a related field required.
• Minimum of five (5) years of experience providing executive-level administrative support.
• Exceptional organizational, time management, and problem-solving skills.
• Strong written and verbal communication abilities with professional presence and discretion.
• Proficiency in Microsoft Office Suite; experience with Salesforce or similar CRM systems preferred.
• Demonstrated ability to handle confidential information with integrity and professionalism.

Nice To Haves

• Experience in the renewable energy, technology, or engineering industries.
• Familiarity with sales operations, project management, or business analytics.
• Experience managing budgets, expenses, and cross-functional initiatives.
• Demonstrated interest in executive leadership and professional growth toward a Chief of Staff capacity.

Responsibilities

• Provide comprehensive administrative and strategic support to the CEO, including complex calendar management, prioritization of commitments, and preparation of executive briefings.
• Coordinate domestic and international travel arrangements, logistics, and expense reporting.
• Draft, edit, and manage correspondence, reports, and presentations with accuracy and professionalism.
• Anticipate needs, identify priorities, and ensure optimal alignment of the CEO’s time with organizational objectives.
• Oversee the daily operations of the Ft. Lauderdale office, ensuring a professional, efficient, and organized work environment.
• Manage office vendors, contracts, supplies, and facilities maintenance.
• Plan and execute internal meetings, events, and executive visits.
• Partner with HR and IT to support onboarding, workspace management, and office infrastructure.
• Collaborate with the sales leadership team to align CEO engagement with key accounts and business priorities.
• Utilize Salesforce to track account activity, analyze engagement cadence, and recommend adjustments to optimize executive outreach.
• Coordinate CEO and executive travel for customer visits and key meetings, ensuring strategic alignment with corporate objectives.
• Facilitate collaboration with board members and executive sponsors to develop and maintain a two-quarter customer engagement plan.
• Apply analytical reasoning and business judgment to prioritize high-value customer interactions.

Benefits

• Medical, Life, Short- and Long-Term Disability Insurance
• Unlimited vacation and 12 weeks of paid parental leave
• 401(k) plan with company match
• A collaborative and inclusive workplace culture that values innovation, excellence, and employee success

What This Job Offers

• Job Type: Full-time
• Career Level: Executive