Executive Assistant

The Walt Disney Company•Glendale, CA

4d•Onsite

About The Position

The Executive Assistant is responsible for supporting the SVP -Technology & Engineering for Walt Disney Imagineering. They must demonstrate strong interpersonal skills with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining complete professionalism and confidentiality. There will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business needs, you will also need to understand the leadership and workings of Disney Experiences and of related departments across the Disney enterprise. As the “face” of your executive within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. This role is full-time.

Requirements

At least 7+ years supporting an executive or equivalent experience
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Ability to showcase professionalism and business acumen while working on a high demand desk
Desire to immerse yourself fully and learn all aspects of your executive’s business
Ability to multi-task and prioritize work
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Mac, Microsoft Office programs, SAP, Confluence, Concur, and ability to work in a Windows and Apple environment
Complete reliability handling confidential, often highly sensitive information
Desire to truly be helpful to your leaders and co-workers, to go above and beyond without being asked
Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
Very strong organizational skills and attention to detail
A calm head and steady hand to deal with the unexpected

Nice To Haves

Experience at The Walt Disney Company or experience working in a large public corporation
Experience working with Imagineering
Experience with video Teleconferencing (VTC) equipment, Slack, Zoom
Some presentation skills (Power Point, Keynote, Adobe suite)
Good knowledge of current technology trends
Experience in the architecture, design and construction industry

Responsibilities

Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
Prepare expense reports in SAP and ensure they are submitted in a timely manner
Prepare for meetings including setup for large presentations/video conferences with multiple sites
Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of when executive is out of the office, taking into account time zones, weather delays, traffic and fatigue levels
Interface directly with other senior executives, their support teams and external organizations – your ability to work well with people on all levels is a very important part of your job
Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
Understand the day’s priorities so you can be strategic about how you direct phone calls
Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
Draft letters and emails on behalf of your leader
Provide additional office support such as ordering supplies, and processing purchase orders and approval processes
Coordinate department off-sites and events as needed
Assist with any special projects and other related duties as needed