Executive Assistant

Denver Museum of Nature & Science • Denver, CO

9d • $32 - $35

About The Position

The Denver Museum of Nature & Science is seeking an Executive Assistant to serve as a trusted partner to the Chief Development Officer and support the Development Division’s day-to-day operations. This role involves coordinating complex calendars, preparing leaders for meetings, communicating with donors and community partners, supporting the Museum’s Board, assisting with special events and projects, and ensuring priorities move forward smoothly. The ideal candidate will anticipate needs, handle sensitive information with discretion, build strong relationships, and take pride in creating order behind the scenes, contributing to the Museum's mission to inspire a passion for nature and science.

Requirements

• High School Diploma or equivalent.
• 5 years’ experience as an executive assistant.
• 5 years’ experience writing, copy editing, formatting, drafting agendas, correspondence, presentations, reports, and other written documents.
• Ability to work evenings, weekends and holidays as needed.

Nice To Haves

• Ability to anticipate needs
• Event planning and project management experience
• Experience with high-level executives
• High attention to detail
• Able to lead by example

Responsibilities

• Directly supports Chief Development Officer in the Development Division.
• Manages CDO calendar, scheduling, and travel: enters appointments, sets-up and tracks meetings, and provides relevant prep materials and appropriate follow-up.
• Collaborates with Business Support Team to plan and direct all administrative, financial, and operational activities for the division.
• Manages multiple tasks and responsibilities simultaneously and meets relevant deadlines.
• Maintains and fosters external relationships with donors and community leaders.
• Serves as board liaison with communication and assisting needs between Senior Leadership Team, Chief Development Officer, and Board.
• Provides a range of assistance to team members to support donor engagement, trainings, information dissemination, including presentation preparation, research, and writing.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED