Executive Assistant

Johnson Controls•Glendale, AZ

4d•Onsite

About The Position

Build your best future with the Johnson Controls team. Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward. Our Executive Assistant position will offer you the opportunity to partner with a senior leader and help support the vision of our organization. We are looking for someone who is dynamic, experienced, customer-focused and has a great track record of success supporting projects, events and successful support of Senior VP leaders. It is an exciting opportunity and a great time to join us! In this role, you will need to be ready to showcase your senior executive level task management, planning and executive assistant experience with particular focus on anticipating needs of the leaders you support. You will be an integral part of our leadership team and will manage everything from helping to plan events, schedule appointments, arrange travel, participate in meeting recordings and provide a variety of other support services to our leaders.

Requirements

Bachelor’s degree and 3 years’ of executive administrative support or 10 plus years’ of education and combined experience.
Experience supporting senior executives in complex organizations.
Demonstrated experience using a variety of computer software applications including Microsoft Suite (Excel, Access, Word, PowerPoint).
Effectively communicate with individuals at all levels of the organization.
Demonstrated ability to constantly maintain a high-level of confidentiality.

Responsibilities

Create PowerPoint presentations for meetings and help to coordinate presentations for large scale meetings.
Manage and prioritize projects to meet the ongoing needs, including administrative support services such as budget administration, organization of company events, planning and coordination of multiple presentations, and maintenance of calendars.
Reporting administrative duties will be needed on an ongoing basis.
Coordinate all travel and travel expenses and help to prepare event schedules and coordinate with parties as needed.
Help to coordinate events which involve heavy communication with internal and external customers.
Create general correspondence such as memos, reports, proposals, charts, tables and graphs.
Communicate with executive, administrative, and line management to gather and convey information pertaining to the executive team office and responsibilities.
Provide executive administrative support including submission of invoices, expense reports, other documentation, and records maintenance and retention as required by Johnson Controls legal.
Coordinate with firms, organizations and individuals from outside the organization.