Executive Assistant

Recentive Analytics • San Francisco, CA

3d

About The Position

We are seeking a proactive and highly organized Executive Assistant to support our executive leadership team. This role is crucial in ensuring smooth day-to-day operations, enabling leadership to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment, excels at problem-solving, and has a keen eye for detail.

Requirements

• 3+ years of experience as an Executive Assistant, ideally in a SaaS, tech, or startup environment.
• Exceptional organizational and time-management skills, with the ability to anticipate needs and proactively address challenges.
• Strong written and verbal communication skills; ability to craft professional correspondence and presentations.
• Tech-savvy, with proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Linear).
• Ability to juggle multiple priorities and work under pressure while maintaining a high level of accuracy.
• A strong sense of discretion and professionalism when handling confidential matters.
• Experience managing travel logistics, expenses, and supporting C-level executives.

Nice To Haves

• Occasional availability on weekends may be necessary.

Responsibilities

• Manage complex calendars, coordinate meetings, and prioritize executive schedules to maximize efficiency.
• Act as a key liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
• Plan and execute leadership meetings, prepare agendas, take minutes, and track action items to ensure follow-through.
• Arrange domestic and international travel, accommodations, and itineraries while managing expense reporting.
• Assist in special projects, including research, presentations, and operational initiatives to support business objectives.
• Handle sensitive company information with the highest level of professionalism and confidentiality.
• Management of executives travel arrangements, scheduling, and calendaring (both personal and professional)

Benefits

• Impactful Work : Help shape the operational strategies of top-tier sports organizations, broadcasters, and live entertainment companies through applied analytics.
• Forward Thinking : Build analytical systems that blend creativity and rigor, combining algorithms, optimization, and real-world data to solve high-stakes problems.
• Collaborative Culture : Join a close-knit, interdisciplinary team that values learning, experimentation, and cross-functional collaboration.
• Growth & Ownership : Play a key role in shaping our data science practice while building next-generation tools from the ground up.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 1-10 employees