Executive Assistant

ITV America•Quinte West, ON

19d•Hybrid

About The Position

ITV America is seeking an Executive Assistant to support the High Noon Entertainment Development team, specifically the Head of Sales and Development and the SVP of Development. This role involves managing day-to-day operations, requiring a highly motivated individual with flexibility for changing priorities and strong organizational and communication skills. The position is based in Denver, CO, and requires on-site presence 3 days a week.

Requirements

2+ years’ experience in an administrative role, preferably within the television industry
Bachelor’s degree or equivalent professional experience
Strong interpersonal skills with the ability to build relationships and communicate effectively across all levels of the organization with discretion, tact, and professionalism
Collaborative team player with a proactive and adaptable approach
Self-motivated and eager to learn, with the ability to navigate ambiguity and work independently with little supervision
Demonstrated ability to handle confidential information with discretion, exercise good judgment, and interact professionally with executives, clients, and talent
Detail-oriented with excellent organizational skills; able to manage multiple priorities, meet deadlines and perform effectively in a fast-paced environment
Understanding of and interest in non-scripted television development
Dependable, professional, and punctual

Responsibilities

Manage calendars for multiple executives, including scheduling across multiple time zones and offsite locations; respond to changes quickly and proactively alter priorities when necessary
Maintain up-to-date awareness of the executives’ obligations to proactively assist and/or anticipate needs
Handle incoming calls, coordinate conference calls with internal and external stakeholders, and attend meetings to capture notes as needed
Coordinate travel logistics for the Development team, including flights, accommodations, and ground transportation
Prepare and submit expense reports in a timely and accurate manner
Support creative development by conducting research, identifying talent/IP, tracking trends in TV/streaming, and contributing to project ideation when time allows
Serve as the primary point of contact for incoming office calls via Zoom Phone, directing inquiries and ensuring timely responses
Manage procurement and inventory of office supplies and snacks, maintaining a well-stocked and organized workplace environment
Oversee incoming and outgoing mail, including coordinating shipments and drop-offs with carriers
Assist in planning and organizing in office events
Reconcile operational and corporate expenses, ensuring accuracy, compliance, and timely reporting