Executive Assistant

United Franchise Group•West Palm Beach, FL

3d•Onsite

About The Position

The Executive Assistant provides high-level administrative and organizational support to executive leadership. This role requires professionalism, discretion, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping leaders operate efficiently and stay focused on strategic initiatives.

Requirements

Associate’s degree (A.A.) from a college or technical school or Four years of related experience supporting C-level executives or senior leadership
An equivalent combination of education and experience
Excellent written and verbal communication skills
Exceptional organizational and time-management abilities
Proven ability to maintain confidentiality
Proactive problem-solver and ability to adapt quickly
Proficiency with Microsoft Office (Outlook, Word, Excel, Power Point)
Strong attention to detail and time-management skills

Responsibilities

Provide direct administrative support to senior executives, including calendar management and meeting coordination
Manage and prioritize executive schedules, appointments, and deadlines
Coordinate travel arrangements, including flights, hotels, ground transportation, and expense reimbursements
Prepare, review, and submit expense reports, invoices, and other administrative documentation
Answer, screen, and route incoming calls and correspondence professionally
Draft, proofread, and format emails, reports, and presentations as needed
Maintain organized filing systems for documents, records, and confidential information
Support special projects and assist other departments as requested
Exercise sound judgment and maintain strict confidentiality at all times