Executive Assistant

Area Substance Abuse Council • Cedar Rapids, IA

22d • Onsite

About The Position

Realize a career with meaning—improving lives, strengthening communities, and changing narratives as a member of ASAC. Our work is personal, using lived experiences, proven services, and human connections to help people right here in our community. As the Executive Assistant, you'll provide high-level administrative and organizational support to the Executive Director. Additionally, you'll coordinate schedules, communications, board activities, and administrative operations while supporting the efficient execution of organizational priorities and commitments.

Requirements

• High school diploma or equivalent (GED)
• At least three years of progressively responsible administrative support experience.
• Demonstrated ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
• Strong organizational, communication, and time-management skills are essential.
• Advanced proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Ability to quickly learn and utilize new technology platforms are required.

Responsibilities

• Manage the Executive Director's inbox calendar, scheduling priorities, and administrative workflow while exercising sound judgment regarding competing demands, deadlines, and matters requiring escalation.
• Coordinate Board of Directors meeting logistics, communication and material, including preparation of agendas and meeting minutes.
• Manage tasks and follow-up items by tracking priorities, monitoring timelines, and supporting completion of key organizational commitments.
• Serve as the primary point of contact for individuals seeking access to the Executive Director and facilitate communication with internal and external stakeholders.
• Assist with management of donor records, acknowledgements, and stewardship activities utilizing the CRM.
• Coordinate logistics for meetings or special events including scheduling, materials, catering, setup, and teardown.
• Maintain accurate and organized records, files, and documentation in both electronic and physical formats.
• Compile, format and create reports from EHR and ASAC systems using Excel or other relevant software.
• Identify opportunities to improve administrative processes, communication workflows, and operational efficiency.
• Provide backup reception coverage as needed.
• Maintain confidentiality and exercise discretion when handling sensitive organizational, employee, donor, board, and patient information.

Benefits

• Health and Dental
• FSA
• company paid Life/AD&D/Short and Long Term Disability and Voluntary Life Insurance
• Employee Assistance Program (EAP)
• Paid Holidays
• 403(b) Retirement plan with a match
• generous Vacation, Personal Time and Sick Leave Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED