Executive Assistant

EPCOR • Edmonton, AB

3d • Onsite

About The Position

We are seeking experienced, highly proactive Executive Assistants to partner with our Group Vice Presidents (GVPs). This is a high-impact role where you will operate as a trusted advisor—enabling executive effectiveness, shaping priorities, and driving coordination across a complex, fast-paced organization. As a key partner to the GVP, you will anticipate needs, manage competing priorities, and bring structure and clarity to a dynamic environment. You will collaborate closely with internal stakeholders and the broader administrative team to ensure seamless coordination across the portfolio. This opportunity is ideal for a seasoned Executive Assistant who thrives in a high-accountability environment, exercises sound judgment, and consistently delivers high-quality work. You will be empowered to think ahead, influence outcomes, and play a key role in how leadership operates day-to-day—not just support it. This opportunity is open to both internal and external applicants. This role supports leadership across two of EPCOR’s core operations: Electricity Distribution & Transmission (EDTI) and Water Services (EWS)—both essential to delivering safe, reliable services to the communities we serve. Electricity Distribution & Transmission (EDTI) is responsible for delivering safe, reliable power to homes and businesses across Edmonton. This includes operating and maintaining the electrical distribution and transmission network, supporting system reliability, enabling growth, and ensuring the infrastructure that powers the city remains resilient and efficient. Water Services (EWS) provides water, wastewater, and drainage services to nearly one million people in Edmonton and surrounding communities. This includes designing, building, operating, and maintaining critical infrastructure that supports public health, environmental sustainability, and community growth. While distinct in function, both business units are united by a shared focus on operational excellence, safety, and delivering essential services that communities rely on every day. Together, they represent the backbone of EPCOR’s commitment to providing life-sustaining utilities across the region.

Requirements

• 5+ years supporting senior leaders (Director level or above) in a complex environment
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Ability to quickly learn and adapt to enterprise systems (e.g., SharePoint, Oracle)
• Exceptional judgment, discretion, and ability to handle sensitive information
• Strong business acumen with the ability to anticipate needs and think ahead
• Highly organized with the ability to manage competing priorities under pressure
• Proactive, confident, and solutions-oriented with a strong sense of ownership
• Strong communication skills, with the ability to prepare clear and professional executive-level materials
• Proven ability to build effective relationships and collaborate across teams
• Completion of a high school diploma (Grade 12) or equivalent secondary education (including international education)
• Valid Class 5 Alberta Driver’s License
• Ability and willingness to travel occasionally between EPCOR sites and facilities within the Edmonton area
• At least 18 years of age
• Legally entitled to work in Canada
• Clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks
• Successful applicants must provide their own vehicles with appropriate insurance in accordance with EPCOR’s Employee Mileage Reimbursement Policy.

Nice To Haves

• Experience supporting executive-level reporting, governance processes, or board materials is an asset
• Exposure to Board and Committee-level operations is considered a strong asset
• Post-secondary education in administration or a related field is an asset

Responsibilities

• Managing a complex and ever-changing executive calendar, anticipating conflicts and making informed decisions to protect leadership priorities
• Coordinating meetings and leadership engagements, including agenda development, materials preparation, logistics, and tracking action items
• Coordinating executive-level reporting, ensuring materials are accurate, well-structured, and aligned with governance requirements
• Partnering with Senior Executive Assistants to support Board, Committee, and Leadership reporting, including tracking deliverables and identifying risks or gaps
• Managing travel arrangements, expense claims, and executive correspondence with a high degree of accuracy and discretion
• Acting as a central point of coordination across business units, ensuring alignment, clarity, and momentum on key priorities
• Supporting the planning and execution of team events, leadership visits, and employee engagement activities
• Maintaining and updating SharePoint content and supporting digital organization within the GVP portfolio
• Coordinating onboarding, office moves, and organizational changes within the business area
• Identifying opportunities to improve administrative processes and contributing to a high-performing, collaborative EA team

Benefits

• Mileage reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED