Executive Assistant (WPVI-TV)
About The Position
6abc/WPVI-TV, the ABC/Disney Owned television station in Philadelphia, has an opportunity for an Executive Assistant to the President and General Manager. 6abc/WPVI is part of the 8 station Owned Television group, which is in the Disney Entertainment Division. As the No. 1 station in Philadelphia for more than 45 years, 6abc is the home of Action News and delivers local news, information, traffic and weather to more than 3 million homes. WPVI serves close to 7 million people who reside in the Delaware Valley, an area covering Southeastern Pennsylvania, Southern New Jersey and Delaware. This position reports to the President & General Manager and represents both the President and 6abc/WPVI in a professional, positive manner. The ideal candidate will build strong relationships at all levels, be an exceptional team player, and proactively provide support whenever needed.
Requirements
- Minimum of 2 years of experience in an administrative capacity for an executive (VP or higher)
- Computer proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook)
- Strong interpersonal skills, with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality
- Team player with a great attitude with the ability to interact with and build strong relationships across multiple levels of employees and clients within and outside the organization
- Detail-oriented, with proven organizational and prioritization skills
- Ability to exercise appropriate judgment in completing tasks without supervision
- Effective communication skills (written and verbal)
- Ability to work both independently and as a member of a collaborative team
- Possess enthusiasm, flexibility and creativity and be willing to assume challenges and increased responsibility
- Ability to quickly learn internal meeting systems (i.e. expenses systems, travel booking, invoices systems, conference room reservations, etc.) and build a network of colleagues to assist in answering questions
Nice To Haves
- Minimum of 4 years’ experience supporting a senior level executive in the entertainment industry
Responsibilities
- Provide primary administrative support to the President and back up support to other station executives
- Perform overall administrative duties including, but not limited to, answering and screening incoming phone calls, scheduling meetings and maintaining extensive calendars, handling the preparation and processing of expense reports.
- Apply additional office support such as distributing mail, filing, photocopying, scanning and tracking documents, and word processing
- Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, as well as remote support
- Prepare confidential memos, correspondence, letters, business updates, meeting notes, Power Point and/or Keynote presentations, correspondence and complex reports
- Assist in assembling budget books/financial presentations as needed
- Aggregate information in Excel for reporting
- Interface (both written and verbal) with various internal WPVI and ABC OTV departments, Executives and business units
- Participate in the administrative team, providing backup to other assistants and contributing to common administrative duties
Benefits
- A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
