Executive Assistant

destinationone Consulting•Surrey, BC

59d

About The Position

destinationone is pleased to partner with the Monark Group to recruit a highly organized, detail-driven Executive Assistant who will support the CEO and President. In this dynamic, fast-paced role, you’ll act as the right hand to the CEO - ensuring schedules run smoothly, communication is streamlined, and top priorities are executed without friction. You’ll also work closely with the Chief of Staff and senior leadership team to support the overall rhythm of the Executive Office. We’re looking for someone who is proactive, adaptable, and thrives in a high-performance environment. If you’re the kind of person who anticipates needs before they’re spoken, keeps everything running behind the scenes, and enjoys being at the center of it all—this role is for you. About Monark: Monark Group is a diversified holding company committed to powering strategic growth and innovation across three core arenas: Global Shipping Logistics, Health Technology, and Real Estate Development. With more than five decades of industry expertise, we combine deep technical know-how, rigorous quality standards, and a people-first culture to deliver measurable impact for our clients, partners, and communities. At Monark Group, their mission is to innovate responsibly - partnering with purpose-driven organizations to solve complex challenges, empower people, and build resilient ecosystems. Recognized as a Great Place to Work® for 2024–2025, we cultivate a culture of integrity, collaboration, and continuous improvement: Integrity & Trust: We hold ourselves to the highest ethical standards in every endeavor. People Empowerment: We invest in our team’s growth, believing that empowered individuals drive the greatest impact. Innovation & Excellence: We challenge conventions, embracing bold ideas and cutting-edge technologies to deliver best-in-class solutions. Sustainability & Community: We prioritize long-term, responsible growth—balancing business goals with environmental stewardship and social responsibility.

Requirements

3+ years of experience as an Executive Assistant or in a similar administrative role
Exceptional organizational and time management skills
Professional-level written and verbal communication skills
High attention to detail with the ability to multitask in a fast-paced setting
Strong proficiency with Google Workspace and/or Microsoft Office
A high level of integrity, discretion, and reliability
Valid driver’s license and access to a reliable vehicle (required)

Responsibilities

Manage and optimize the CEO’s calendar, email, and meeting coordination
Coordinate complex travel arrangements, itineraries, and logistics
Prepare and edit internal and external correspondence, presentations, and reports
Track follow-ups, ensure deadlines are met, and keep the CEO focused on top priorities
Liaise with internal departments and external partners, including legal counsel and vendors
Maintain confidentiality and professionalism at all times
Coordinate logistics for internal meetings, team events, offsites, and executive retreats
Oversee upkeep of the executive office, coffee bar, and boardroom areas
Support general office administration, including printing, filing, supplies, and courier services
Greet and host guests and visitors to the Executive Office
Conduct research and gather information to support decision-making
Assist with project coordination across business initiatives
Maintain and update business contact records, CRM entries, and digital files
Assist with special assignments and projects to support the CEO or executive team