Executive Assistant

CHG Healthcare•Midvale, UT

About The Position

Locumsmart, founded in 2008, provides web-based software-as-a-service solutions to the healthcare recruitment industry, including workflow automation, vendor management (VMS), and managed services provider (MSP) software. The company is seeking an experienced, professional Executive Assistant to provide high-level administrative support to its CEO and Leadership Team. The ideal candidate has exceptional communication, organizational, problem-solving, decision-making, and interpersonal skills; works proactively and independently; and can adapt to a fast-paced, agile environment. Travel may be required.

Requirements

Excellent communication and interpersonal skills.
Strong organizational and time-management skills.
Ability to multitask and prioritize effectively.
Ability to pivot quickly as business needs change.
Proficiency with JIRA, Microsoft Office Suite, and Google Suite.
Ability to work independently and with a team.
Strong attention to detail.
Ability to maintain confidentiality.
Bachelor’s degree in business, communication, or a related field.
At least 5 years of experience as an executive assistant, preferably supporting a CEO or other senior executive.

Nice To Haves

Knowledge of and familiarity with Agile methodology and related ceremonies.
Experience working at a high-growth technology company.
Experience in the healthcare or staffing industries.
Experience working in a company with a distributed workforce.
Knowledge of VMS systems and technology.

Responsibilities

Provide administrative support to Locumsmart’s senior leaders.
Manage senior leaders’ calendars, schedule appointments, and coordinate meetings.
Coordinate travel arrangements for the CEO with corporate travel, including flights, hotels, and transportation.
Manage email correspondence and respond on behalf of senior leadership when necessary.
Prepare reports, presentations, and other documents as needed.
Attend meetings, take notes and record action items for the Leadership Team, and hold the team accountable for deadlines.
Use JIRA to monitor and prioritize incoming requests and tasks for the Leadership Team, ensuring urgent matters are addressed in a timely manner.
Conduct research and compile information for projects.
Assist with special projects as needed.
Plan internal company events, including off-site Leadership Team retreats and periodic regional team meetings.
Handle confidential information with discretion and professionalism.
Serve as a liaison between senior leadership and other company departments.