Executive Assistant

Amylyx Pharmaceuticals•Cambridge, MA

2h•$120,000 - $135,000•Remote

About The Position

The Executive Assistant will provide executive, operational, and administrative support to the CHRO and CTOO. Responsibilities include managing complex schedules, coordinating meetings and travel, supporting department budgets and vendor activities, facilitating employee engagement initiatives, and partnering across the organization to ensure smooth day-to-day operations.

Requirements

10+ years of Executive Assistant or senior administrative support experience, preferably supporting senior leaders.
Exceptional organizational, planning, and prioritization skills.
Strong written and verbal communication skills.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Advanced proficiency in Microsoft Office Suite.
Proven ability to manage confidential and sensitive information with discretion.

Nice To Haves

Experience in biotechnology, pharmaceutical, healthcare, or other highly regulated industries.
Experience with purchase order processing, invoice management, vendor administration, and systems such as LinkSquared, Workday, Concur, NetSuite, or similar business applications.
Bachelor's degree or equivalent combination of education and experience.

Responsibilities

Provide high-level administrative support to the CHRO and CTOO.
Manage complex calendars, schedules, and meeting logistics across multiple stakeholders and time zones.
Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
Prepare meeting materials, presentations, agendas, and executive communications.
Anticipate executive needs, proactively manage priorities, and ensure timely follow-up on key actions.
Handle highly confidential information with professionalism and discretion.
Support employee engagement and culture-building initiatives across the organization.
Coordinate logistics and execution for Exchange Meetings, Anchor Weeks, employee recognition activities, leadership meetings, and company-wide events.
Maintain HR-related communications, resources, and administrative processes.
Coordinate vendor and contract administration activities for both Human Resources and Technical Operations, including purchase order management, invoice processing, contract routing, and maintaining related documentation within company systems.
Support department budget administration and vendor relationships.
Partner closely with the Executive Administration team to ensure seamless support across the organization.
Collaborate on company events, leadership meetings, and special projects.
Participate in regular onsite activities in the Cambridge office, including team meetings, employee engagement events, onboarding activities, and other key business initiatives, helping to foster a connected and collaborative workplace culture.
Help foster a welcoming, professional, and collaborative workplace environment.